How to Write a Congratulation Letter: 11 Free Templates

A formal or informal letter addressed to an individual to commend them on their accomplishment or victory is known as a congratulations letter. In the case of an informal congratulations letter, it can be sent for various instances like finishing school, getting hitched, having a child, etc. 

Formal congratulations letters are generally sent for obtaining a new position, getting promoted at work, gaining an honor, etc. 

What Is a Congratulations Letter?

A congratulations letter must be presented in an upbeat and encouraging tone, complimenting the receiver on their achievement and conveying sincere joy over what they have achieved. Additionally, it offers a chance to send them good luck with upcoming pursuits. Informal congratulations letters help to make relationships better and stronger.

A formal congratulations letter is distinct in that it comprises both an encouraging declaration of gratitude and an acknowledgment of success, whereas other formal letters, like a thank you letter or letter of commendation, convey only gratitude. A letter of congratulations not only shows graciousness but it’s also a great way to make connections.

What to Include in A Congratulations Letter

Include the date and your contact details.

For the receiver to know from whom they are receiving congratulations, be sure to add your contact data. Don’t forget to put a date on your letter so the receiver knows when you have written the letter.

Include your congratulations message.

This might be obvious but praise the recipient for their accomplishment or performance at the letter’s beginning. Express your joy for them in a polite manner with a good tone. You can also show your support on the matter.

Include your acknowledgment of their effort.

Acknowledge the individual’s devotion, perseverance, and hard work on their accomplishment. Give particular instances of their efforts or character traits that contributed to their success. You can also include personal interactions between you two that show you could see their progress on the achievement.

Include the specific details of their accomplishment

Give specifics about the achievement, particularly the certificate, honor, advancement, or milestone they obtained, the date and place, and any additional pertinent details. This can also be the time you thank the individual for anything they have helped you with in the past.

Include their contributions

Emphasize the individual’s commitment to the group or organization and how their accomplishments have motivated others to perform their best. Thanking the person for everything they have done, which has helped to grow the company, is also a good idea.

How to write a congratulations letter (Tips)

A congratulations letter can sometimes come off as intimidating or make you seem jealous. Writing a thoughtful and effective letter might be hard, so these are some tips that will help you write the most polite and picture-perfect congrats:

Use a positive and professional tone

To convey your congrats, choose wording that is encouraging and cheerful. Keep the letter’s tone formal and businesslike. Stay away from abbreviations or slang terms, and communicate acceptably.

Be specific

Give specifics about the accomplishment, including the time, place, and type of achievement. This will demonstrate that you have given it some thought and comprehend the importance of the accomplishment. 

Offer your support

Acknowledge the person for their hard work and devotion to achieving achievement. To demonstrate that you grasp their work, provide concrete examples. Show them your support through words of encouragement.

Check for any mistakes

Make sure to avoid errors by proofreading the letter for any grammatical or wording mistakes. Errors make a letter difficult to read and comprehend. Also, a well-written letter is a good way to let the individual know you have taken out time to congratulate them. 

Avoid these things

Don’t compare the individual to other people. Don’t make them feel like what they accomplished was so unexpected that you cannot comprehend it. This makes them feel like you think they are incapable of achieving good things. Don’t start talking about your past achievements to undermine them.

Key Takeaways

You should write a congratulations letter only if you know the individual sufficiently well to rejoice in their achievement. Include specific details about their accomplishment and praise them for their hard work and commitment to achieving what they did. Maintain a kind and formal tone throughout the letter.

Template: 1

Grant Congratulations Letter

Date :

Sub: Approval of grant

Dear [Applicant],

It is to notify you that your grant application has been approved for [purpose of grant]. You are also notified to get accommodated with the following items related to the administration of your grant —

Payment Guidelines –

  1. An advanced payment of a sum of [amount] shall be deposited at the HR chamber of the office within [date] by [time] as a security deposit. 
  2. All new projects which will be undertaken must be taken charge of only after its entry into the company’s records which will be approved by the HR department.
  3. Strict Action shall be imposed in violation of any code of conduct of the company.

Instructions for document submission

  1. An initial report of acceptance of the project shall be forwarded to the HR cell, mentioning the estimated time, cost, and other requirements for pursuing the project.
  2. After the completion of the project, full-end documentation has to be submitted at [email address] which will stay as a record for the company.

My heartiest congratulations to you on making it gracefully to the goal. You exercise a lot of potential, seeing which company found you the best choice for the task. Your ideas and skills are vigilant and enlightening. Good luck with your journey ahead, wishing you a lot of success. Keep the zeal ignited, and keep achieving all your goals.

Regards

(Signature)

(Name of Officer)

(Designation)

(Company Name) 

Grant Congratulations Letter

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Letter Template: 2

Grant Congratulations Letter

Date : [mention the date when the letter is being written]

Sub: Approval of grant

Dear [Applicant],

Regards

I [mention the name of the sender] am writing this letter to congratulate you on your grant application being approved. We hereby would like to notify you to understand the following points very carefully in relation to the administration of your grant.

The payment guidelines for your grant approval are:

  • You are requested to submit a cheque or cash of [mention the amount of money the recipient has to submit to the bank] within [mention the date within which the recipient has to submit the money] at the [mention the place where the recipient has to submit the money].
  • All the projects first need to be recorded in our system, and then if the HR department approves it, then you can start working with the project. If due to some reason, our department says no to the project, then you cannot start it without our permission.
  • There are a few codes of conduct that need to be followed by each and every candidate and strict action will be taken if there is any violation of the code of conduct by anyone.

Now there are a few documents that need to be submitted by you. The document that you need to submit are as follows:

  • We need your Identity proof such as [mention the name of the things that the company requires as identity proof such as driving license, voter ID etc]
  •  All your educational qualifications such as a report card of secondary and higher secondary school, admit card etc.
  • The initial blueprint of the project must be submitted to HR a week before starting the project.
  • Last but not least, after completion of the project all the documentation has to be submitted in [mention the place where all the documents have to be submitted].

Again congratulations [Mr/Miss/Mrs mention the name of the recipient] we are looking forward to meeting you soon. If you have any more queries please contact us at [mention the contact details of the company].

(Signature)

(Name of Officer)

(Designation)

(Company Name) 

Grant Congratulations Letter

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Letter Template: 3

Grant Congratulations Letter

Date : [mention the date when the letter is being written]

Sub: Approval of grant

Dear [Applicant],

Regards

I [mention the name of the sender] am writing this letter to notify you about your grant application being approved. We hereby would like you to understand the following points very carefully in order to start with your project work.

 There are a few payment guidelines for you grant approval which are (i) You are requested to submit a cheque or cash of [mention the amount of money the recipient has to submit to the bank] within [mention the date within which the recipient has to submit the money] at the [mention the place where the recipient has to submit the money].

(ii) All the projects first need to be recorded in our system and then if the HR department approves it then you can start working with the project. If due to some reason, our department says no to the project, then you cannot start it without our permission.

(iii) There are few codes of conduct that need to be followed by each and every candidate and strict action will be taken if there is any violation of the code of conduct by anyone. 

After the first process, you will get another letter that will say that the first step is cleared. Now there are few documents that need to be submitted by you after the first step is completed. You need to submit your Identity proof such as [mention the name of the things that the company requires as identity proof such as driving license, voter ID etc], all your educational qualification proofs such as report card of secondary and higher secondary school, admit card etc.

The initial blueprint of the project must be submitted to HR a week before starting the project, and last but not least after completion of the project all the documentation has to be submitted in [mention the place where all the documents has to be submitted].

Again congratulations [Mr/Miss/Mrs mention the name of the recipient] we are looking forward to meeting you soon. If you have any more queries please contact us at [mention the contact details of the company].

(Signature)

(Name of Officer)

(Designation)

(Company Name)

Grant Congratulations Letter

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Template: 4

Congratulation Letter for Qualifying Exam

From,

__________
__________

Date: _____ (Date on Which Letter is Written)

To,

__________
__________

Subject: Congratulations on the qualifying exam

Dear _____(Sir or Madam),

I feel incredibly proud to congratulate you on qualifying for one of the toughest exams, JEE Advanced. You have always proved yourself to be a too bright and ambitious student. Preparing for this highly challenging exam is not easy at all, and very few students have done this over the past couple of years.

Your dedication to your studies surely played the most crucial role in determining your results. The amount of hard work you did in these past couple of years has undoubtedly paid off and has given you your desired results.

Being patient plays a vital role in one’s life, and in today’s world, many students have forgotten this. All they want is an easy and quick success. I am delighted that you have proved how important patience is and have succeeded by following the right means. This is something many students lack.

Your massive achievement is highly appreciated, and it will surely help a lot of students to get better. This exam is just a small part of your life. You are a bright student, and I know that you will surely succeed in all the difficult times of your life. I once again congratulate you on qualifying JEE Advanced, and I wish you all the very best for your future.

Yours truly,

______________

Name of Sender
Sign of the Sender 

Sign of the receiver

Congratulation Letter for Qualifying Exam

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Template: 5

Congratulation Letter for Inauguration

Date :

Sub: Letter of congratulations on the inauguration

Dear [Organization Name],

It is indeed a great pleasure to have our ex-collaborated personnel finding such exposure and contributing significantly to the development of the country. Congratulations on your new venture on the inauguration of [purpose of inauguration]. 

The purpose of your new venture, [elaborate the purpose] is a noble cause and we are so glad that you stood for the cause. It asks for great devotion and guts to begin such a revolution at such a great stage.

Without thinking about any other obstacles, you were entire clearly and confident with your vision. Here you are setting a great example to the countrymen. You are a brave heart.

We expect to continue our relations as we had been holding since all the time back. Together we will go out fearlessly, supporting each other and towards the best for the country.

There is no better honor than being the right asset for our country. Since the establishment of your previous company [name of company], you have been working relentlessly towards your vision and have been setting trademarks at every other step.

This inauguration of the new venture is itself a calling of the incoming storm, which will for sure set a new milestone in the domain of [describe the domain of the company].   

Here’s us wishing you lots of good luck, prosperity, and fruitful results in the future.   

Regards 

(Signature)

(Name of Officer)

(Designation)

(Company Name)

(Address)

congratulation letter for inauguration

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Template: 6

Internship Congratulation Letter

Date :

Sub: Congratulate on the Internship

Dear [Applicant],

We extend our heartiest congratulations and best wishes to you for being shortlisted for the internship. [name of organization] had received as many as [number] applications, out of which only [number] were shortlisted based on the Applicant’s Resume. 

[name of organization] is much honored to welcome you under our roof for an internship on [subject of training]. Your Resume enlightens the person within you very accurately. It is compact, solid, and robust.

We are very impressed with the Resume you have attached. Also mentioning the Personal Interview round, all the panel mentors were very much impressed by the way you carry yourself. You are the ideal intern we are looking for.

[name of organization] has always been the epitome of success, fame, and producing the best-skilled personnel for the country.

Regarding your course, [name of course], it is basically about [description of time]. It will enrich you with [explanations about course outcomes] and enhance your personality development.

It is a great choice you have made for an internship in your domain. It has a lot to yield to you. 

We hope this internship with us will be a fruitful and rewarding one for you. We wish you all success. Welcome to the world of [name of organization]. 

Yours faithfully

(Signature)

(Name of Officer)

(Designation)

(Company Name)

(Address)

internship congratulation letter

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Letter Template: 7

Pregnancy Congratulation Letter

From,

__________
__________

Date: _____ 

To,

__________
__________

Subject: Congratulations for Pregnancy

Dear _____(Sir or Madam),

At this very special moment of your life, a lot of many congratulations to you and your family. I am delighted to hear the news of your pregnancy. The moment I heard the news, I was overjoyed with happiness. 

May this new start bring a lot many happiness and good things with it. Soon a new member would be joining your family who would win everyone’s heart by his or her presence. It is the most precious and happiest phase of every woman’s life. 

May you celebrate this time of yours with lots of love and care. Being a mother is definitely the happiest moment in a woman’s life. This will bring new responsibilities and with this, you will also get a new perspective on life.

I know you will be a good mother but, being a mother can also be a bit difficult at times with all the new changes around, so, I want you to be patient and handle everything with a smile on your face. I hope once again to congratulate you on your pregnancy and I wish you all the very best for your future.

Yours Truly,

______________

Name of Sender
Sign of the Sender 

Sign of the receiver

Pregnancy Congratulation Letter

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Letter Template: 8

Distinction Congratulation Letter

[Your Name]

[Your Company]

[Your Address]

Subject: Congratulating on Getting a Distinction

Dear [Name of recipient],

I am writing this letter with utmost love and care to congratulate you on getting a higher distinction on your final year examination. We know how much you’ve worked hard and how dedicated you are to your work.

Our college takes pride in students’ success and has been a constant performer in academics. I am sure you have witnessed all the support and help of the faculty members of our esteemed universities.

The University always looks for the best way of communication between the students and the faculty, and this vital secret has resulted in bringing numerous examples of success for the University. Indeed, there is no alternative to hard work, and it is the hard work and true spirit of students which brings remarkable results.

I, along with my family, would like to congratulate you on this achievement. We want to encourage you to stay on this road and pursue all your dreams and goals. You’ve become an inspiration to many.

This success is just the beginning of the road; we would like you to continue giving this outstanding performance to our University. The college is always there to provide you with full support and assistance. We expect to hear more such news from your side in the future. 

Congratulations on your achievement once again.

Yours faithfully

(Name of the sender)

Thank you

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Template: 9

Congratulation Letter on Course Completion

[Applicant’s Name]

[Applicant’s Company]

[Applicant’s Address]

Sub:- Congratulation Letter for Course Completion

Dear [Applicant’s Name],

It has come to my knowledge that you have completed your course for the year [concerned year]. It is indeed great news as you have completed the course in a short amount of time.

I have seen you study all day and be hard on yourself for so many days. I really hoped that your hard work would pay off, and I am thrilled as God has granted my wish. It’s hard work and dedication that have impacted your result.

There’s no doubt that you have made me, your family, and your friends incredibly proud of you, and I’m sure that you will live up to everyone’s expectations.

You understood the importance of time and dedication, and that is one of the reasons why you made this progress.

I know you must be pleased about this news, and you should be as you put out all the stops for this and have shown immense commitment to this cause. You are an inspiration to me and our friends who are looking forward to completing the same course.

You have certainly made us proud. You have filled our hearts with joy and pride, and we wish nothing but the best for your upcoming future.

Best Wishes,

[Your Name]

[your Company]

[Your Address]

congratulation letter on course completion

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Letter Template: 10

Congratulate on Opening a New Branch Letter

From,

__________
__________

Date: _____ 

To,

__________
__________

Subject: Congratulation on opening a new branch

Dear _____(Sir or Madam),

With due respect and humble submission, we, the member of _____ group, would like to congratulate you on the opening of a new branch of your service center.

We all are so happy about your new branch opening. It gives us immense joy and pleasure that you have managed to open your ___th branch.

From the beginning of your journey, you have worked so hard. It’s no doubt your planning and proper resource management have resulted in this success of yours, and you are now able to open your new branch. 

We hope this branch will be much more successful and make you reach more heights. Over the past few years, all your branch has been so very successful and now that you have opened another branch with some more addition to your service facilities, we would like to wish you all the best for this new branch of yours. 

We hope you will read this letter of ours and we would like to congratulate you again for all the efforts that you have been putting in and it’s so nice that you have decided to open a new branch.  

Yours Truly,

______________

Name of sender
Sign of the Employer 

Sign of the receiver

congratulate on opening new branch letter

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Template: 11

Congratulate Employee for Marriage Letter

[Your Name]

[Your Company]

[Your Address]

Dear [Name of recipient],

It gives me great pleasure to express my happiness about the news of your marriage. Many congratulations to both of you.

It was a great feeling to receive the information about your wedding; you are both an adorable couple. Accept my best wishes and blessings on behalf of my family to you and your wife.

Today you enter a new chapter of your life; I feel very happy for you as you found your lucky charm in your future wife.

As you eagerly wait for the big wedding day, you should remember to take things slowly, enjoying every bit of your life with your better half. It must be a great feeling to accept people’s warm wishes and gifts on your wedding day and enjoy it to the fullest.

I enjoyed your wedding very much as you took the most critical steps in your life. I feel so happy and delighted for you as you take this new turn.

You have been a hard-working and dedicated employee of our company, and I hope you reflect the same in your marital life. You must be very excited as you start a new inning in your life. It feels so great even imagining you both together.

Congratulations again on your marriage, All the best for a great future. I know you will be ready to fulfill your duties as a loving, caring, and responsible husband—lots of love to you.

Yours faithfully

(Name of the sender)

congratulate employee for marriage letter

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