Maintenance Complaint Letter to Landlord: 4 Format

Do you live in a rented apartment? Is it regularly maintained? Do you receive proper services? If your apartment is not under regular maintenance then you must report it to the landlord. It is the duty and responsibility of your landlord to provide proper maintenance of his property.

You should state poor maintenance in areas like terraces, bathrooms, etc. You shall request him to take corrective actions immediately. If you are looking for such a complaint letter follow our templates given below.

Template: 1

From

[Your Name]

[Your Address]

City, State, zip-code

To

[Name of Landlord]

[Address]

city, state, zip-code

Subject: Complaint about maintenance

Dear Sir/Madam,

I have been a resident of Flat-No[XX] in one of your apartments (full address of flat) for the last two years and have been paying all rental and maintenance bills on time.

This letter is about the issue that the maintenance at my flat has been neglected for a long. As the landlord, you need to maintain a safe, clean, and hospitable environment for living.

There are several problems with the apartment complex, including the cleanliness and proper repair work. These problems are not only displeasing, but they also may cause health and safety problems for residents.

Within my flat, you have neglected to replace [mention the things need fixing]. These are significant issues for me, as I have had to clean up water in my apartment whenever it rains. I have notified you several times about these issues, most recently three weeks ago, on [dd/mm/yr].

As a tenant, I have every right to have a safe and well-maintained living unit. If you cannot solve these issues in the next month, I will have to seek out a better living situation. Please feel free to contact me for any queries at xxxxxxxxxx.

Thanking you

Yours Sincerely,

[Your Name]

maintenance complaint letter to landlord

Template: 2

From,

[Mention the name of the sender]

 [Address of the sender]

[Contact information of the sender]

To,

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information of the recipient]

Sub: Complaint Letter to Landlord for Maintenance

Dear (Name of the recipient),

I am writing this letter to inform you that your attention regarding maintenance at our apartment complex (mention the name and details) has been very disappointing.

If you are unable to maintain a clean, safe and healthy environment for living, I will request you to release me from my lease before I am to take any strict actions regarding you. 

There are multiple problems with the apartment, including the cleanliness of the stairs, and mold growing on the first floor. These problems are not only visually displeasing, they also may cause various health-related problems.

The broken window on the second floor can cause many unsafe situations. Within my place, you have not replaced the broken tap or repaired the cracks in the walls. These cracks make my life very troublesome, as I have to clean up the water whenever it rains.

I have already notified the related authority multiple times about these problems as I have the right to get a safe and healthy apartment for my living. If you are unable to resolve these problems within two months.

I ask for the release before the completion of our agreement so that I can search for a better living area for myself and my family. Please feel free to call me if you have any questions (mention the details).

I hope we can get a satisfactory response from you as soon as possible.

Thanking you,

With regards,

(Name of the sender)

maintenance complaint letter to landlord

Template: 3

From,

[Mention the name of the sender]

 [Address of the sender]

[Contact information of the sender]

To,

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information of the recipient]

Sub: Complaint Letter to Landlord for Maintenance

Dear (Name of the recipient),

I have been a resident of your apartment (mention the name and details) for the past (mention the details) years. I would like to report my complaint about the poor maintenance of the apartment mentioned earlier.

There is a leakage under the sink in the kitchen that has been causing great problems for the past three months. Therefore, the entire kitchen has been damp for some time. I am troubled about the thought that mold will grow there and pollute the entire flat.

As per our rental agreement, you are responsible for any kind of leakage and plumbing problems. Now I am in big trouble as I have a little kid and want a safe and healthy environment for her. Hence, I would appreciate it if it could be resolved within one week. 

If you ignore my request, I will be forced to take some strict actions. 

Thank you for your time, and hope you will help me as soon as possible.  If you need any information, you can always call me at my number (mention the details).

Thanking you,

With regards,

(Name of the sender)

maintenance complaint letter to landlord

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