Repair and Maintenance for Request Letter: 4 Templates

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It is quite simple to submit a maintenance request. Your landlord, property management, or leasing office can be contacted directly by phone or email. You may not even need to phone or send an email because many apartment complexes provide an online site where you can file a maintenance request.

Letter Template: 1

Repair and Maintenance for Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m requesting a repair at my unit in this letter. There is a serious security risk because the main door’s lock is broken. Additionally, the loose tiles on the kitchen floor have led to numerous floor fissures. (If you have any other or additional problem then please mention it in this letter)

I brought up the problem with building management on [mention the date], and now I’m following up by writing to you.

I really ask for a speedy resolution to these problems. You can get in touch with me at [mention the email if of the sender] and [Mention the contact number of the sender] if you have any queries about the matter. So that I can make sure I’m home when the maintenance person arrives, if you could let me know before sending someone for the repair.

Please make arrangements to resolve this issue as soon as feasible. I’ve already had a conversation with someone in the office who will vacate the property, hand you the keys, and provide you with a document of the anticipated cost of repairs.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Download Template :
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Letter Template: 2

Repair and Maintenance for Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m (mention the name of the sender) writing to you to ask that you keep the office (mention the name of the office of the sender) up and running smoothly. Since (mention the Date or Months), I have been paying rent for this office for (mention the Duration, Month or Years). The office is in terrible shape and needs immediate repairs. The paint on the wall is flaking, and the gates are starting to rust. All necessary on-site repairs and maintenance are (state as per agreement) responsibility, per the rental agreement.

I called you yesterday and said I needed this problem rectified as soon as possible. I have an attachment that is a copy of the estimate for the repairs that I got from a plumbing, electrical, etc., business.

Please make arrangements to resolve this issue as soon as feasible. I’ve already had a conversation with someone in the office who will vacate the property, hand you the keys, and provide you with a document of the anticipated cost of repairs.

I would really appreciate it if you could finish this as soon as you can because the office will shortly be hosting some (local or foreign guests or visitors, as appropriate). You can reach me by phone at (mention the Contact Number of the sender) or by email at if you have any questions or concerns (Mention the mail id of the sender)

[Mention the name]

[Mention the profession]

[Mention the contact details]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 3

Repair and Maintenance for Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m writing to ask for maintenance on the (appliance, heating/air conditioning, or plumbing issue — be precise!) because of (mention the reason for repair; this could include things such as broken handle, leaky sink hose, even normal wear-and-tear that would necessitate replacement).

(Explain the problem in detail here, for example, that my apartment’s air conditioning isn’t working or that the lock on the north-facing window next to the driveway is broken. Indicate the cause for the repair or replacement, even if it is evident.)

Even though this office is small and we don’t interact with the public as much as other offices, we should receive the same respect and perks as all other offices. For instance, we would like to have access to warm, clean water that we may drink while writing. In order to have a pleasant workspace, we would also like to redecorate the walls.

I’ve already (spoken to someone in the office or left a voicemail), and I’m following up with this official correspondence.

If you could make (these repairs/this replacement) as soon as possible, I would be very grateful. If you have any inquiries, need to make preparations, or want to let me know when the work will be finished, kindly get in touch with me at (mention the contact number and email id of the sender).

Please accept my gratitude for your prompt reply.

[Mention the name]

[Mention the profession]

[Mention the contact details]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 4

Repair and Maintenance for Request Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- [Mention the subject of the letter or email]

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I’m writing to you to let you know about the rules that apply to this website (mention the name of the website or portal). I work in the little office on the outskirts of the city as one of your writers. This office is in terrible shape. First of all, it is winter time, and we have no heat. The walls are filthy and revolting, and there is no running water here.

Sadly, we are hearing comments from our clients about how pleasant it is to work here. We are making an effort to pay the bills with the little money we have, but it is not enough. Our office needs a comprehensive overhaul in order to achieve that market standard. Outside walls are dusty; some floor tiles are missing or cracked; interior walls need to be painted, etc.

The estimated cost of $(mention the amount in numbers) is needed to maintain our office. Our administration department and accounts department worked together to create this estimate. After carefully analyzing the market, all information and costs are noted.

The organization will profit from your kind approval in terms of sales, services, and client pleasure. I sincerely hope that you will take this into consideration and grant it to us so that you can have happy employees. For any other information or details, please contact me on (mention the contact number or email id of the sender)

[Mention the name]

[Mention the profession]

[Mention the contact details]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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