Dear [Name of Manager],
I am writing this letter regarding a hygiene and cleanliness issue at the office premises which has been bothering me since a month. To explain briefly, I have noticed that the washrooms are not being cleaned on a regular basis opposite to being cleaned thrice a day previously. The hand basins stink all the time and it is very uncomfortable to use the lavatory. There is no dry tissue or towels and the hand dryer in the washroom is not functional.
Though the cleaning and moping of floors is done everyday yet, there are places where we can find little garbage spilled. The garbage can gets filled up and over flows yet the cleaning personnel don’t bother to do their work. I tried to avoid complaining of the inconvenience caused yet it has now crossed limits.
A clean and healthy environment encourages and motivates a person to work sincerely but if the environment is pathetic, employees are compelled to be casual in their work. I have been working in this company since five years and the hygiene and health policies are the best. These irregularities portray a bad image before the employees.
I am sure you might be facing some internal management issues else this would not have been the case. I request you to look into this matter at your earliest convenience. I am waiting for your prompt action. Thanks in advance.
[Name of Sender]