It is very sad to see your employees going, but this is part and parcel of your journey. So while people send their resignations for various reasons, you must write them a positive revert to it.
You should always address that they were an integral part of the organization and if there is anything you can help them with. Also, you should include a bit of formality required to be done while leaving the organization.
Usually, as an HR, you are aware of their capabilities, so always write them feedback before they leave to grow as a professional.
Letter Template: 1
Resignation Acceptance Letter
Dear _Employee Name,
Greeting for the Day!
This morning, regretfully, I received your letter of intent to resign from your position as an administrative assistant. I accept your resignation and appreciate your giving me a sufficient notice to find a competent replacement.
In addition to having an exceptional attendance record, an excellent work ethic, and an enviable talent for writing well, you have been a loyal friend. Finding someone to fill your shoes will be no easy task. Nevertheless, I wish you all the best in your future endeavors. You deserve it.
Thanks,
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Letter Template: 2
Resignation Acceptance Letter
Dear ____,
I am writing this email to inform you that your resignation letter dated 25th May 2012 has been accepted by the management of our company. You will be relieved of your services as __________ with effect from the closing hours of business on 31st May 2012.
We also understand that you cannot serve the notice period as per the company rules. Because of your sincerity and dedication towards work in the past two years that you have been associated with our company, the top management has decided to waive the notice period as a special case for you.
We pray that you are relieved from your problems and return to normal life soon.
Please feel free to contact us for any assistance that you may need to help with your ailing mother at the hospital. Working with you has been a pleasure, and we wish you all the best in your future endeavors.
It has been a pleasure working with you, and I wish you all the best in the future. If I can provide a reference, please do not hesitate to ask.
Yours truly,
name
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Letter Template: 3
Resignation Acceptance Letter
Dear Firstname,
Your resignation from your position has been accepted, effective May 15, 20XX, as requested. I have no doubt you will continue to perform to your usual high standards during your remaining time with the company.
Your contributions to product development, particularly to the __________, were superlative. I wish you continued success in your new job. Please keep in touch.
Thanks a lot
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Letter Template: 4
Resignation Acceptance Letter
Dear ____
I was surprised to learn you were leaving. The art department will not be the same without you. It is with mixed feelings that I accept your resignation.
Good Employees are hard to find, so keep us in mind if your new position does not turn out as expected.
Thanking you for giving important time to our company. We are wishing and expect the best future for you.
Thank you once again,
XXXXXXX
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Letter Template: 5
Resignation Acceptance Letter
Hello _____
I have received your resignation letter from the post of software developer. I want to tell you that we accept your resignation and also would like to wish you luck with the upcoming roles and responsibilities.
You have worked for us long, and your sincerity has amazed us. We have seen you grow from an intern to a senior software developer. You have successfully handled many projects, and hence on your resignation, we would like to provide you with a certificate of excellence.
We would also like to request you do a knowledge transfer with anyone replacing you in the coming days so that the projects don’t get affected when you leave. This knowledge transfer will also be recorded for future use, and if you have any issues, kindly contact us.
Wishing you growth and success.
Regards
Senior HR
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Letter Template: 6
Resignation Acceptance Letter
Dear Firstname
Your resignation saddened me this morning as we don’t want to let go of an employee as good as you. However, the management has accepted your resignation.
It has been a great journey with you, and we want to thank you for your work. You have shown a high level of dedication and sincerity, and the response that we got from your managers is amazing. You are a man of words, so finding your replacement will be tough for us.
We wish you success in life, and remember you can reach out to us anytime.
Regards
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Letter Template: 7
Resignation Acceptance Letter
Dear _____,
I am very sorry that I am reverting after so long, as I had to get your resignation accepted by our senior authorities.
After many discussions, you will be glad to know that your resignation has been accepted. Still, we would like you to favor extending the notice period, which will be paid more than your pay, as we would need some time to find a replacement, and you are currently part of a huge project we cannot risk.
I want to tell you that you are an amazing asset to the company, and we are glad you were a part of us for the time being.
Your team will miss you, and filling in the void will be tough. We want to tell you that for employees like you, we will forever be open to absorbing, and if in case you change your mind, we will be happy to have you back.
Regards
HR Executive
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Letter Template: 8
Resignation Acknowledgement Letter
[Date]
(Employer name)
(Employer address)
(Employer phone number)
(Employee name)
(Department)
Sub: Resignation Acknowledgement Letter
Dear (Employee name)
This letter is to acknowledge and acceptance of your letter of resignation, received on (date) for the (name of designation] position at (company name), effective (date of last working day).
Please submit all [company] property on or before your last day of working [date of last working day], including keys, laptop, company credit card, ID card, parking pass, and any other company property.
You will find all necessary information for exiting employees, including benefits coverage, in the attachment, final payment and all other information you may need. Please get in touch with the HR Manager if you have any queries or need additional information.
Thank you so much for being a part of our company. Your dedication and hard work are highly recommendable. Our company has got lots of good projects for you. Every company needs to have employees like you. Leaving you is a big loss for us. We wish you a great future ahead. Thank you for your work here at (company).
Sincerely,
(Company Name), (Address)
(Email ID), (Mobile Number)
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Letter Template: 9
Using this letter template, you can admit to receiving the notice from the particular candidate. You will be updated about how the specific department will attend to the issue mentioned in the notice and the time taken to resolve the issue.
You can also suggest to the candidate how he can go into the particular website, enter the issue and raise the ticket for it. You can further assure him of contacting a specific person for clarification.
Resignation Acknowledgement Letter
To,
[Designation of addressee]
[Name of organization]
[Address]
Dear [Name of Recipient],
This letter is sent to acknowledge the receipt of the notice sent from your end via email regarding [mention the details of the issue]. We are pleased to inform you that the usual response time for any notice may vary from xxx to xxx days, depending on the content matter and urgency of the situation. If you wish to escalate the priority of your notice, please log a help desk ticket from your profile at our registered website.
Regarding [name and details of the issue], as mentioned in the notice, we could find that the issue belongs to [category of notice]. We are working on your [details of notice] and have forwarded it to [Name of concerned department].
If you need any further clarifications on the matter, please get in touch with our chief Mr. [Name of the Person], [Department name], on his official email [email protected]. For your convenience also, we have our toll-free number xxxxx which is available 24*7.
I hope I have addressed your [details of the concern] mentioned in the notice. Hope you have a good day ahead. I really appreciate any help you can provide.
Yours truly,
[Authorized signatory]
[Mention designation of the sender]
[Mention authority name]
[Address of the authority]
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Letter Template: 10
Resignation Acknowledgement Letter
To,
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the date]
Sub- Resignation acknowledgment letter.
Dear [ mention the name of the recipient]
This letter is to acknowledge that your resignation from the post of [ mention the post] at our esteemed company is [ mention the name of the company] is accepted, and your last day of working in this company as a [ mention the post] is [ mention the date].
You must do some paperwork and follow some procedures, including [ mention the procedure]. Before leaving this company, you need to return everything like car keys, bungalow, id card, parking pass, and other things provided to you by the company. In addition, you will get all the benefits an employee gets on the last day.
Your payment will be transferred to your bank account from the beginning of the month to the last day on [ mention the date]. You have been such a great employee; your dedication and hard work are commendable. We all are going to miss you so much. It was really good to work with you. Your cooperative nature is something that cannot be seen these days.
If you have any queries regarding the same, you can contact us through our contact details below or visit us and solve the issue you are facing. We wish you the best future. Thank you so much for your time and hard work.
With regards, [ mention the name of the sender]
[Mention the designation]
[Mention the name of the company]
[Mention the address of the company]
[Mention the contact details]
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Letter Template: 11
Resignation Acknowledgement Letter
To,
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the date]
Sub- Resignation acknowledgment letter.
Dear [ mention the name of the recipient]
This letter is to let you know that your resignation from the post of [ mention the post] at our esteemed company has been accepted by the company. Your last work date is [mention the date], and before that, you must complete all the formalities.
There are a few procedures that need to be completed for the same, which include [mention the procedure]. You need to submit all the assets given to you by the company, including car keys, bungalows, ID cards, parking passes, and other necessary things.
Your payment will be credited to your bank account, which will be counted from the beginning of the month to the last day.
As your last day is on [ mention the date], you will be given all the benefits by the company before that. Kindly complete all the paperwork before leaving this company so we can easily maintain records.
You have been working here for [ mention the years] and have always been a great employee. It was really good to work with you for so long. You have a great nature, and it is really enjoyable working with you. Our company will really miss an employee like you.
If you have any queries regarding the same, you can contact us through our contact details below or visit us and solve the issue you are facing. We wish you the best future. Thank you so much for your time and hard work.
With regards, [ mention the name of the sender]
[Mention the designation]
[Mention the name of the company]
[Mention the address of the company]
[Mention the contact details]
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