How to Write a Rejection Letter: 4 Templates

Letter Template: 1

Candidate Rejection Letter

To,

[Name of the recipient],

[Address of the recipient],

[Date].

           Sub: information about rejection of candidature

Dear candidate,

We were very happy to have been able to get the chance to share your ideas and skills with us through the meeting on (mention the date of the interview), at our organization premises (mention the name of the company).

But we are sorry to inform you that unfortunately, our senior authority was unable to select you for the post of (mention the detail of the post). As you are definitely aware of this the competition at our organization is very tough and hard since (mention the details of the time) years. Therefore it is a very difficult task to choose the right candidate from those huge numbers.

We don’t need you for now but we are saving your resume and documents carefully and we will definitely contact you again if we have a chance to recruit you.

We hope you will give us that opportunity again to share your ideas.

Feel free to contact us any time through our company website (mention the company website); we will always be ready to help you with your queries regarding this matter.

Thank you very much,

Regards,

 [Name of the sender],

   [Designation],

   [Organization name]

Candidate Rejection Email Template

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Letter Template: 2

Candidate Rejection Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Job rejection letter from candidate.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

We appreciate your interest in [insert the title of the position the sender is applying for] at [insert the name of company]. We want to express our gratitude for your interest in working for our organization as well as the time and effort you put into [insert applicable job application/job 

After carefully analyzing all of the [insert applicable job applications/job assignments] that we received, we regret to have to let you know that this time we will not be able to invite you to the next stage of our selection process.

We have chosen to move forward with a candidate whose [insert applicable education, qualifications, working experience, or skills] better suit our criteria for this specific post, despite the fact that your [insert applicable education, qualifications, working experience, or skills] are outstanding. Despite the fact that the experience/skills] of the candidate [insert applicable education/qualifications/working experience/skills] better suit our needs for this particular role, we have chosen to move forward with the candidate.

We sincerely value your knowledge of [insert relevant industry] and enthusiasm for our business. In the future, we hope you’ll keep us in mind and apply once more.

Please don’t hesitate to be in touch with me by phone ([insert your phone number]) or email ([insert your email address]) if you have any queries or need more information.

We wish you luck in all of your future endeavors, both personally and professionally.

Best regards

[Mention the of the sender]

[Mention the phone number]

[Signature]

Candidate Rejection Email Template

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Letter Template: 3

Candidate Rejection Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Job rejection letter from candidate.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

We appreciate your interest in the (Mention the job position) at the (Mention the firm name). We appreciate your interest in joining our team and would like to thank you for taking the time to apply to work for our firm. 

We got an unusual number of applications for this position, and it is regrettable that we must inform you that you will not be moving on to the next stage of our selection procedure after carefully reviewing each and every one of them. Despite the fact that you have exceptional abilities and certifications, we decided to move forward with another candidate since their experience is a better fit. Unfortunately, our team did not decide to move forward with you. Please keep in mind that there is fierce competition for jobs at (Mention the name of the company), and it is frequently challenging to pick amongst many qualified and experienced applicants. 

Once more, we appreciate your interest in our business and would be happy to receive an application from you in the future if you come across another position that you believe you are qualified for. Your information will be kept on file in case future positions occur for which we think you would be a better fit.

Please feel free to contact me by phone at (Mention the phone number) or email at (Mention the email id) if you require any additional information or have any additional questions.

Regards, 

[Mention the of the sender]

[Mention the phone number]

[Signature]

Candidate Rejection Email Template

Download Template :
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Letter Template: 4

Candidate Rejection Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Job rejection letter from candidate. 

[Mention the name of the recipient]

[Mention the address of the recipient] and 

[Mention the contact information]

Dear [Mention the name of the recipient],

We appreciate the chance to meet you and conduct an interview with you for the position of (Mention the job position) and (Mention the job title) with our business.

Interviewing outstanding candidates can be challenging, especially when there are so many who are well-qualified for this particular position. Although we would like to be able to include everyone who applies for a position on our team, we must ultimately choose the candidate who most closely matches the role’s specifications.

Although we are very impressed with your credentials, we have decided to go on with another applicant who more closely matches and fulfills the requirements of this role. Although we made our choice based on little details, you were still a very great applicant. We sincerely hope you will keep us in mind and apply once more in the future for a position you think would be a suitable fit, as we value your knowledge of our sector. 

I would be pleased to speak with you if you require any additional details or have any questions. You can reach me by phone at (Mention the phone number) or by email at (Mention the email id). 

We want to thank you once more for the time, effort, energy, and passion you have put into this process and wish you the best of luck in all of your future activities, both personal and professional.

Sincerely,

[Mention the of the sender]

[Mention the phone number]

[Signature]

Job Rejection Letter from Candidate

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Letter Template: 5

Job Rejection Letter from Candidate

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Job rejection letter from candidate. 

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

We appreciate you taking the time to participate in our (Mention the numbers) stage interview process for the position of (Mention the job title). Our team thoroughly appreciated speaking with you and learning about various facets of the industry (Mention the name of industry).

We have now had a chance and time to review each applicant. You were one of the applicants for this post who was held in the highest respect. But in this case, the team decided that the experience and qualifications of a different applicant were a better fit for the job. We want to take this opportunity to encourage you to keep checking our openings for employment that match your qualifications and experience in the future. Due to the extremely high application criteria, this was a difficult choice. However, we discovered that other candidates scored higher on verbal thinking during the test. We would like to advise you to get additional expertise in this area and to submit a new application as soon as more openings occur.

We hope your future endeavors and the next phase of your career are successful. We once again appreciate your interest in our organization. We want to thank you once more for the time, effort, energy, and passion you have put into this process and wish you the best of luck in all of your future activities, both personal and professional. We appreciate your interest in our business and this position.

Regards

[Mention the of the sender]

[Mention the phone number]

[Signature]

Job Rejection Letter from Candidate

Download Template :
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