Bidding Invitation Letter Template

While conducting an auction, the article that is on display must be introduced to the interested parties. As the organizer, you should ideally invite the bidders for the bidding process well in advance.

To do so you should write a letter of invitation. In this letter, you should mention the details of the bidding process. The venue and time of the event should also be written in the invitation letter. The items that shall be on display may also be mentioned briefly.

Letter Template: 1


[Name of the recipient],

   [Address of the recipient],


Sub: Letter of Invitation for Bidding

Respected Sir/ Madam,

We would like to receive bidding proposals for the further progress and achievement of our company (mention the name of the company). Please mention the details described in this letter as per the rules and regulations of our company.

We would want you to fulfill the required field such as, (mention the details and the requirements of the company). The closing date of the bid is (mention the day) and the closing time of the bid is (mention the closing time). We would like to get the documents of the bidding before the closing date and time.

If you have any problem or question regarding this program, you are welcome to constant us mentioned here (mention the constant no.). 

We are looking forward to your attractive scheme for our company.

With good wishes.

Thanking you,


[Name of the sender],


[Company name].

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