You are the authorized signatory in an organization or institution. If you are unable to perform transactions or sign documents related to the said company temporarily due to some problems then you should ideally delegate the authority to some trusted individual.
To do so you shall have to write an authorization letter stating that in your absence he shall sign documents on behalf of the company. You should mention his credentials for the same and may also attest his signature in the said letter.
Template: 1
authorized signatory letter sample
[Your Name]
[Your Address]
[Your contact information]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient contact information]
Re: Letter of Authorization for Authorized Signatory
Dear [Recipient Name],
I am [Mention your name], writing this letter as a Letter of Signature Authorization wherein I am appointing [Mention Appointed Representative name] as the Signatory Authority for all [Mention all Scope of Duties and Responsibilities which you are assigning to the Appointed Representative]. His/her identification proof is [Mention the identification proof number ].
I am leaving for [Place] to attend [Some duties e.g. to attend a family function]. Hence, I will not be here to handle up [Scope of duties and Responsibilities] personally.
This letter of authorization will be in effect from [Mention the time duration from which to which this is valid]. If you have any queries or concerns, please feel free to contact me at [Mention your contact no] or drop a line at [Mention your mail id].
Sincerely,
[Hand written signature]
[Date]
[Notary or witness if required]
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Template: 2
authorized signatory letter sample
[Your Name]
[Your Address]
[Your contact information]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient contact information]
Re: Letter of Authorization for Authorized Signatory
Dear [Recipient Name],
The purpose of writing this letter is to let you that I am [ your name] operating in the position of [ position] in [ company name ] for last [ number ] years.
I am a highly qualified person. I do have a graduation degree from [ university name].
When I had joined [ company name ], I had been selected in the position of [ previous designation] , I had been reporting to [ mention reporting person name].
Due to my sincere contribution in the company, I had got promoted in the position of [ position ]
My contribution has enabled [ company name] to reach the top.
Currently, I have been given the responsibility of meeting [ name of person ] who is in [another country name] and working at [ another company ] in the position of [ position ].
Since I will be going to meet the concerned person in [ another company ] at [ another country name] for the purpose of discussing and sanctioning new project, I am hereby appointing [ name of person] to charge in my place for a period of [ number of days].
[ name of person ] is going to be appointed as the authorized signatory as he/she will signing the documents relevant to [ company’s name].
I have given the charge to [ name of person] to take necessary decisions and manage the team on my behalf.
For verification purpose , he/she has submitted copy of passport and social security number.
For confirmation, the passport number is …………………
Name of the person as written on the Passport ………….
Issue of Passport :……………. Validity period :…………..
Initials given by [ name of person].
Social security number …………….
I am also attaching the documents for my verification and these are my copy of passport, social security number and also the flight tickets and visa
The letter of authorization will be effective till [ mention date] from [ starting date].
Sincerely,
[Hand written signature]
[Date]
[Notary or witness if required]
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Template: 3
authorized signatory letter sample
[Your Name]
[Your Address]
[Your contact information]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient contact information]
Re: Letter of Authorization for Authorized Signatory
Dear [Recipient Name],
The purpose of writing the letter by is to appoint [ name of person ] to work on my behalf and take necessary decisions in concern with the project of [ mention project details].
[ name of person ] has been appointed as the authorized signatory
The responsibilities that has been legally assigned to [ name of person ] from [ effective date].
{ mention the responsibilities that will be conducted by the authorized person]
I had been knowing [ name of person ] ever since he/she joined [ company name] and that was on [ effective date].
Since last [ time span] years, [ name of person] has proved to be a very efficient candidate by working in the position of [ position ].
Based on his/her leadership and communication skills, he/she has been selected in the responsibility of Authorized Signatory by me.
For the legibility of [ name of person], he has submitted the necessary documents. These are the documents of passport, social security number and utility bills.
The documents are enclosed with this letter with self-attestation done by him.
Passport no…….
Validity till …………
Initials by [ name of person]……….
Social security no……………
He/She has also submitted the copy of pass book of [ bank name].
The address as written as in the passbook :
[ mention address details].
I trust him/her completely for the fulfilllment of the goals by working on behalf as an authorized signatory.
The authorized signatory will be effective till next date which is [ ending date]. It will be started from [ starting date].
I will be preferably coming back and resuming my work from [ ending date].
I will be not in the office for the personal reasons for which I have given a separate application.
I do believe that everything will be taken care off till the time I come back.
Sincerely,
[Hand written signature]
[Date]
[Notary or witness if required]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 4
authorized signatory letter sample
[Your Name]
[Your Address]
[Your contact information]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient contact information]
Re: Letter of Authorization for Authorized Signatory
Dear [Recipient Name],
This is very important letter that I am writing and it is related to the authorization for [ name of person ] who will be necessary documents on my behalf.
I would like to introduce you about myself. I am [ your name] I had joined [ company name] on [ joining date] in the position of [ position].
Now, I am working in the position of [ position ] due to my promotion that had taken place on [ effective date].
I have been proving my skills ever since I had joined on [ effective date].
Due to my sincerity and result oriented approach, I have been selected to go to [ country name ] to procure a new project related to [ mention the details of project].
It is expected that [ name of person ] as an authorized signatory will surely deliver positive results.
The reason of selecting [ name of person ] as the authorized signatory is that he/she is very positive, cheerful and always capable to meet any challenge.
For the approval of [ name of person], he/she has also submitted important documents. These important documents are copy of passport, social security number and company id card.
Passport no…….
Validity till …………
Initials by [ name of person]……….
Social security no……………
Employee id as on company id card:
Initials by [ name of person]……….
With the support of respective witnesses and company lawyer whose name is [ name of lawyer ], I do take the decision of offering the role of Authorized Signatory to [ name of person].
Witness name1:
Date:
Designation :
Initials by witness 1:
Witness name1:
Date:
Designation :
Initials by witness 1:
Witness name1:
Date:
Designation :
Initials by witness 1:
The responsibility of [ name of person ] in role of Authorized Signatory will start from [ starting date] and it will end on [ ending date].
I do hope that [ name of person ] will prove to be a great support to [ company name] till the time I return on [ ending date].
The authorization will remain valid till [ effective date].
Sincerely,
[Hand written signature]
[Date]
[Notary or witness if required]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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