Trademark Authorization Letter: 4 Templates

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I trust this message finds you well and thriving. It is with great pleasure and trust that I extend this letter to grant authorization for the use of our cherished trademark.

We recognize the significance of this trademark, and the responsibility that comes with entrusting its use to your esteemed organization.

In the following paragraphs, we will outline this authorization’s essential details and expectations, aiming for a clear and harmonious partnership.

What to Write in a Trademark Authorization Letter

Writing a Trademark Authorization Letter is an essential step in granting permission for the use of a trademark by another party. The language and content of such a letter should be clear, precise, and legally sound. Below are the key components to include in this letter:

  • Recipient’s Information: Begin by addressing the recipient of the authorization letter by their full name and, if applicable, the name of their organization.
  • Introduction and Purpose: Clearly state the purpose of the letter, which is to authorize the recipient to use the specified trademark. Mention the trademark’s importance and the reason for entrusting it to the recipient.
  • Trademark Details: Provide comprehensive information about the trademark, including its name, registration details, and a brief description of its significance or history.
  • Scope of Use: Specify the scope and limitations of the authorization. Outline where, when, and how the trademark can be used. Ensure that the recipient understands the boundaries of use.
  • Duration: Define the duration of the authorization, whether it is for a specific project, a set period, or ongoing until further notice.
  • Quality Control: Address the importance of maintaining the quality and reputation associated with the trademark. Describe any quality control measures or expectations.
  • Reporting and Accountability: Explain the reporting or accountability requirements, such as periodic updates on the use of the trademark or any issues that may arise.
  • Termination Clause: Include a clause outlining the conditions under which the authorization may be terminated, such as breaches of agreement or expiration of the defined period.
  • Signature and Date: Sign the letter and include the date to formalize the authorization. If applicable, request the recipient’s signature as well to acknowledge their acceptance of the terms.
  • Contact Information: Provide contact information for any questions, clarifications, or concerns related to the authorization.

Writing Style Tips

  • Professional Tone: Maintain a professional and respectful tone throughout the letter, reflecting the seriousness of trademark authorization.
  • Clarity and Conciseness: Use clear and concise language to ensure the recipient fully understands the terms and expectations.
  • Legally Sound: Ensure that the letter complies with all relevant legal requirements and is reviewed by legal counsel if necessary.
  • Personalization: Tailor the letter to the recipient’s situation and the specific details of the trademark and its use.

By following these guidelines and tips, you can craft a Trademark Authorization Letter that effectively communicates the terms and responsibilities of granting permission for the use of your trademark. This letter serves as a foundational document in ensuring the proper use and protection of your valuable intellectual property.

Template: 1

Trademark Use Authorization Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of address]

Subject: letter of authorization for the use of the trademark

Respected sir/madam,

This letter is to inform you that I [mention your name] as [mention your designation] of [mention company name] would like to inform you that we have authorized [mention supplier name] to use our trademark in their advertisement, invoices, brochures, etc. [be specific with your reason].

In accordance with the general trademark usage policies outlined in the fair trademark usage policy, this authorization is valid from [mention start date] to [mention end date] or until the contract end date.

All the terms and conditions mentioned by the company have to follow and maintain by the supplier. With this authorization to use our trademark, we will have a share of some percent of your business, and all the legal action has been taken place in regard to the agreement.

From now you can use our trademark for your services and products for the mentioned duration. We hope that you will not do any unfair means of action. If we get to know about such, your authorization will get canceled by our company authority

If any further queries and any documentation needs to be done by us, do let us know you can reach us at [mention phone number] or through an email [mention email address].

Sincerely,

[Sender Name]

trademark use authorization letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Trademark Use Authorization Letter

[Write the name of the sender]

[Write designation of the respective person]

To,

[Write the name of the addressee]

Subject: Information of Authorization for the use of Trademark

Respected sir/madam,

I am writing this letter to inform you that I [mention your name] as the [mention your designation] of the [mention company name] would like to inform you regarding the authorization of the [mention supplier name] to use our trademark in their advertisement, invoices, brochures, etc. as it will be [be specific with your reason].

With their general trademark usage of these policies outlined in the fair trademark usage policy, this authorization is valid from the [mention start date] to [mention end date] or until the end date of the contract. All the terms and conditions mentioned by the company have to be followed and maintained by the supplier itself.

With this authorization to use our trademark, we will have a share of some of the percent from your business as well, and all the legal actions have been taken place in regards to this agreement.

So from now, you will be able to use our trademark for your services and products for the mentioned duration that have been discussed. We trust and hope that you will not do any unfair means of action; if we get any such unfair means, then our company authority will cancel it right away after the news hit our ears

For the further documents needed to be done by us, do let us know. You can also contact us for the same at [mention phone number] or directly through an email [mention email address].

Sincerely,

[Sender Name]

trademark use authorization letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

Trademark Use Authorization Letter

[Write the name of the sender]

[Write designation of the respective person]

To,

[Write the name of the addressee]

Subject: Information of Authorization for the use of Trademark

Respected sir/madam,

This letter is regarding the information that I [mention your name] as [mention your designation] of the [mention company name] would like to inform you that we have been authorized to [mention supplier name] to use our trademark for the advertisement, invoices, brochures, etc. [be specific with your reason].

As we know, the rules and limits of using it accordance with the general trademark usage policies outlined in the fair trademark usage policy itself, and this authorization is valid from the start of [mention start date] to the [mention end date] or until the contract end date that has been discussed.

All the terms and conditions mentioned by the company should be followed and maintained by the supplier strictly.

With this authorization to use our trademark, we will also have to share some of the percent from your business, and all of the legal action has been taken place in regards to the agreement. From now on, you can use our trademark for your services and your products up to the duration mentioned. 

We hope and trust that you will not do any unfair means of action because if we get to know about such, your authorization will be canceled by our organization as soon we get any such news.

For completing any further process and documentation, do let us know. If you have any doubts or queries about this, please contact us at the [mention phone number] or directly send an email [mention email address].

Sincerely,

[Sender Name]

trademark use authorization letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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