A police clearance authorization letter is an important document to have if you are going to work or if you are going for higher studies in a different country. 🗺️ This letter is often a background check element that holds a lot of weight.
To get this authorization document, it is important to write a letter to the police authorities. ✔️
For the verification process, they might need some documents, and you might have to submit them. Read on on how to write an actionable police clearance authorization letter in the right way.
What to Write in a Police Clearance Authorization Letter
A police clearance or general authorization letter is a formal letter that needs to be written in a certain manner so you can get it as soon as possible and plan out your future requirements.
Outlined below are a few tips that will help you craft your letter in order to get clearance.
- Ensure your letter is in formal language and of a polite tone.
- Request letters are usually concise and clear. 💡 You cannot withhold clarity.
- Give context to the reader on why you need the clearance. ➕ This means giving them context on what is the purpose of the letter and how getting clearance will help you.
- Give your contact details so that follow-up contact can be done in case the reader has any questions or details that need to be ironed out.
- You could also ask them to give you further details on how the process of authorization would be and what you would have to do to comply.
How to Write a Police Clearance Authorization Letter
The tips above are a primer to writing a great police clearance authorization letter, but to ensure that your letter is the most actionable it can be, it is important to incorporate some more in-depth tips.
Keep reading and include these in your letter so it works out for the best!
Opening Paragraph
The opening paragraph is the most important aspect of the letter. Here, you can reference any pre-requirements to the police clearance authorisation letter and your personal information. In this paragraph, it is imperative to mention your name, address, and reference letter if applicable.
Detailing the letter
In the second paragraph, it is important to detail the letter with all the imperative details to include. This means the reason for which you need the authorization letter and the job details that require a police clearance.
Contact requirements
A police clearance authorization letter may mean a lot of bureaucracy and ironing out of important details. In this context, it is important to detail your contact requirements and where you can be reached if they need any supplementary details.
Proofread and grammar check
After you write the letter, it is important to proofread it and run a grammar check. This means checking the letter for concise and clear writing as well as making sure that it is written in the most actionable way to the appealable audience.
Closing paragraph
Closing salutations are a pillar of any well-written letter. Before you close the letter, make the request to issue a certificate, which will be dynamic in pushing the need to receive a clearance letter to ensure your job or study abroad dreams are put into action. Tie up the letter with a strong closing.
Letter Template: 1
Police Clearance Authorization Letter
[Name of sender]
[Designation of the respective person]
To,
[Name of address]
Subject: Letter of Authorization for Police Clearance
Respected sir/madam,
This letter is in authorization for my police clearance certificate; I [mention your name] having passport number [mention passport number] at this moment, authorize [mention name of the person] to request you to act on my behalf in all manner related to dealing with the police clearance for files and receive the new clearance certificates.
I have enclosed all the related documents to this matter. Any act that will be taken by [mention the person name] on my behalf shall have the same importance as acts of my own.
I would like to request you kindly resolve this matter as soon as possible. My further studies abroad are on hold due to this police clearance certificate.
This is my dream to get into this college and complete my further studies. I will be highly obliged to you if you provide me with the police clearance certificate soon.
If any further queries are left, do let me know you can reach me at [mention phone number] or through an email [mention email address].
I am looking forward to hearing from you.
Thanking you
Sincerely,
[Sender Name]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
Police Clearance Authorization Letter
[Name of the sender]
[Designation of the respective person]
[Name of the company]
[Address of the sender/ company]
To,
[Name of the addressee]
[Designation of the addressee if required]
[Name of the institution]
Subject: Letter of Authorization for Police Clearance
Respected sir/madam,
This letter is to offer authorization for my certificate of police clearance; I [mention your name] holding passport number [mention passport number] at this moment offer authorization [mention name of the person] to request you to act on my behalf in all processes related to dealing with the police clearance for files and receive the required clearance certificates. I have attached all the related official documents of this matter.
Any decision that will be taken by [mention the person name] on my behalf shall have the same power as acts taken by myself.
I would like to offer you my request to kindly resolve this matter as soon as possible. My future studies abroad cannot be continued due to this police clearance certificate. This is my life-long dream to get into this college and complete my further studies.
I will be highly obliged and grateful to you if you provide me with the police clearance certificate soon and thus help me.
If any further queries are needed, please let me know, as you can reach me at [mention phone number] or through an email [mention email address].
I am looking forward to hearing from you very soon.
Thanking you
Sincerely,
[Sender Name]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
Police Clearance Authorization Letter
[Name of the sender]
[Designation of the respective person]
[Name of the company]
[Address of the sender/ company]
To,
[Name of the addressee]
[Designation of the addressee if required]
[Name of the institution]
Subject: Letter of Authorization for Police Clearance
Respected sir/madam,
I am writing this letter regarding the matter of my certificate of police clearance; I [mention your name] am the holder of passport number [mention passport number] at this moment, give authorization to [mention the name of the person] to request you to act on my behalf to complete the process regarding the procedure of the police clearance for files and get the clearance certificates which are required.
I have already enclosed all the official documents related to this clearance matter. Any decision or step that will be taken by [mention the person name] on my behalf shall hold the same meaning and power as steps taken by me.
I would like to request you heartily to resolve this matter as soon as possible. My future studies abroad are on hold as this police clearance certificate has not been issued. This is my only dream to get into this institution and pursue my further studies.
I will be highly indebted to you if you help me get the police clearance certificate very soon and thus help me.
If any further information or papers are needed, please let me know, as you can reach me at [mention phone number] or through an email [mention email address].
I am looking forward to hearing from you very soon.
Thanking you
Sincerely,
[Sender Name]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Similar Posts:
- How to Write an Authorization Letter: 35+ Templates
- Bank Authorization Letter: 6 Free Templates
- How To Write a Cover Letter With No Experience: 82 Templates
- Police Chief Cover Letter: 4 Templates
- Degree Certificate Authorization Letter: 4 Templates
- Authorization Letter to Use Vehicle: 4 Templates
- Vehicle Registration Authorization Letter: 4 Free Templates
- Trademark Authorization Letter: 4 Templates
- Document Authorization Letter: 4 Templates to Check
- Police Officer Resignation Letter Sample: 4 Templates
“Business, marketing, and blogging – these three words describe me the best. I am the founder of Burban Branding and Media, and a self-taught marketer with 10 years of experience. My passion lies in helping startups enhance their business through marketing, HR, leadership, and finance. I am on a mission to assist businesses in achieving their goals.”