Each manufacturing company 🏢 requires a distributor to distribute their manufactured goods 📦 to the public.
A company can have several distributors; however, there’s a primary distributor who is authorized to distribute their manufactured goods 👟.
It can also be considered as a letter ✉️ of confirmation that will be of great assistance in future paperwork 📑 is needed for the same. Let’s dive in further to know more.
What to Write in a Distributor Authorisation Letter
A distributor 🛒 authorization letter is a simple authorization that requires a few heavy statements and details to be included. But it is a formal letter should you need to construct it carefully and wisely. Why not jump in and read these points to frame the most appropriate distributor authorization letter? ❔
- Begin the body of the letter by confirming ✅ the distributor for being selected as the chief distributor of the company.
- You should make a clear statement 🗣️ regarding this particular organization that has been selected to become the distributor of your company.
- The full name of your company 🏣 as well as the organization that has been selected, should be written.
- Acknowledge and appreciate 👏 the efforts of the distributor to have taken an interest in the products of your company.
- Show how glad 😁 you are for having this particular organization as the distributor of the manufactured goods of your company.
- Specify the name of the region 📍 where the distributor needs to take charge of distributing the goods of your company.
- Thank them 😄 for assistance in boosting the marketing and sales of your company.
- Regarding the above-mentioned details, make a solid statement asserting the rights ⚖️ of this organization to sell or distribute your products in the market.
- You must authorize them the power to distribute the goods 🛍️ manufactured by your company.
- Share the contact number ☎️ of an employee who will solve their further doubts.
- Congratulate 🥳 them for being appointed as the distributor of the company with joy.
- Write them good wishes ☀️ on behalf of the company and wish them good luck.
- Close the letter on a positive note by seeing 🤝 good business relations from both ends.
How to Write a Distributor Authorisation Letter (Tips)
Let’s help you out further to sharpen your letter-writing skills. A distributor authorization letter 📬 can be made more appropriate by using some tips and more guidelines. Here, we have curated these tips to provide you with further assistance.
Be smart while writing the authorization statement
The authorization statement is the heart of this letter. When you authorize the organization to be the distributor of the company’s manufactured goods, you should be very smart 🤓 and direct while writing the heavy statement.
Ice your letter with professionalism
The appointment or authorization letter of a company makes an impression on the reader 👁️. As you are representing a brand, you should be keen while writing each word in the letter. Make it professional and precise.
Template: 1
Distributor Authorization Letter
[Your Name]
[Your Address]
[Your contact information]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient contact information]
Re: Letter of authorization for distributor
Dear [Recipient Name],
This is to certify that the company [Company name, e.g., LABTEC CO.], located in [Company’s Address], is the single direct distributor of our company and is authorized to represent our company [mention Other Company’s name] and our brand name furthermore to sell our products and to participate in [mention the details of events].
[Mention company Name] is responsible for the registration, the promotion, the sales, and the distribution of the products of the [mention another company name] within the [mention the event details].
This letter of authorization will be valid from [Mention the starting and ending date for validating this authorization]. If you have any queries or concerns, please feel free to contact me at [Mention your contact no] or drop your queries at [Mention your mail id]. Thanking you for your cooperation.
Sincerely,
[Handwritten signature]
[Date]
[Notary or witness if required]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 2
Distributor Authorization Letter
[Your Name]
[Your Address]
[Your contact information]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient contact information]
Re: Letter of authorization for distributor
Dear [Recipient Name],
The purpose of writing this letter is to notify that [ company name ] has been approved and authorized with the position of distributorship from [ starting date ].
I [ your name ] is the lawyer of [ company name].
[ company name ] is the direct distributor and the representatives of [ company name] will be directly taking responsibilities of its sister concern.
The name of the sister concern is [ mention sister concern name].
I would like to inform that [ company name ] was established in the year of [ mention year ] on [ date] with the support of [ mention names included in the administrative structure of the company].
Formalities in concerned with the legality of [ company name ] had been completed on [ date] and these are :
Copies of Certificate of Incorporation or Articles of Incorporation, Share Certificate for each shareholder and IRS Form $$4 –Application for Employee Identification Number are attached with the letter of authorization.
[ company name] is running presently at [ mention address details. It is the new address and it was earlier running from [ older address].
[ company name ] has become a licensed distributor and taken the responsibility of promoting and distributing the products of [ other company name].
[ other company name ] has been dealing in [ name of the products ] and [ types of services ].
On the day of meeting with [ other company name ] for purpose of fulfilllment of distributorship, [ company name] has taken the copies of legal documents in concerning with the establishment and registration.
The validation of the distributorship of [ company name ] will remain effective till [ date ]. It will be started from [ starting date].
In order to understand clearly regarding the distributorship, it is required to contact on [ contact number ] or send an email to [ email id].
Sincerely,
[Hand written signature]
[Date]
[Notary or witness if required]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 3
Distributor Authorization Letter
[Your Name]
[Your Address]
[Your contact information]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient contact information]
Re: Letter of authorization for distributor
Dear [Recipient Name],
Since, I am the advocate of [ company name], I would like to inform you that [ company name] has accepted the responsibility of distributorship on [ mention date].
[ company name] is working towards the goals of enhancing brand and profit. The purpose of the company is to sell the products and services.
[ company name ] had participated in an event with the support of its [name of sister concern] and invited the [ other company name ] to discuss the future prospects of the business.
[ name of sister concern] is the sister concern of [ company name].
[ name of person ] is the present CEO of [ company name] and so is [ name of person 1] is the CEO of [ name of sister concern].
[ name of sister concern ] is dealing in [ type of products and services].
As a matter of fact, I would like inform you that [ company name ] is dealing in [ type of product] since last [ time span] years.
[ company name ] along with its sister concern was registered on the same day. It was in the year of [ year] on [ date] in the presence of following directors of [ company name]:
[ mention names of directors of company].
I as an advocate of [ company name ] have attached the documents in concern with the registration and distributorship of the company.
[ company name ] has taken the distributorship of dealing in [ specific products and services] of [ other company name].
[ other company name ] has agreed with the terms and conditions in concerned with the license or distributorship with [ company name].
With the agreement from [ name of lawyer] of [ other company name] , I [ your name ] as the lawyer of [ company name ] authorize [ company name ] as distributor from [starting date] and will remain effective till [ ending date].
Sincerely,
[Hand written signature]
[Date]
[Notary or witness if required]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 4
Dealer Authorization Letter
[Your Name]
[Your Address]
[Your contact information]
[Date]
[Recipient Name]
[Recipient Address]
[Recipient contact information]
Re: Dealer Authorization Letter
Dear [Recipient Name],
The purpose of writing this official letter is to let you know that [company name] has been selected as the authorized distributor of the products and services. [Company name] is in the process of marketing the products and services of [other company name].
[Company name] has been operating for nearly [time span] years.
[Company name] was established on [date] and in the month of [month] and year [year].
[Company name] is associated with different services. It is not only marketing products related to kitchenware and electrical goods but also have taken the dealership of the insurance.
With the success of [ company name ] in all these fields, [ company name has decided to take dealership of [ other company name].
The discussion in concerning with the distributorship has been already done on [ date of meeting ].
[ company name] has been impressed with the performance of [ other company name ]. It is highly appreciating to find [another company name] making a turnover of $[ amount].
After reviewing the turnover of last [ time span] years, [ company name ] has taken charge of [another company name]’s products and services.
[ company name ] has made legal commitment of promoting the products and services of [ other company name] as a brand.
[ mention company name] is a responsible company and has been registered as [ mention type of registration] under the act of [ mention act].
[another company name] has submitted the documents concerning the dealership act and approval from their company’s lawyer whose name is [ name of lawyer].
As a matter of fact, [ company name ] will be acting as an authorized distributor from [ starting date] and it will end at [ ending period].
For further queries, please do contact us through [ ,email id ] or [ contact number.].
Sincerely,
[Hand written signature]
[Date]
[Notary or witness if required]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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