Attending Meeting Authorization Letter Template

You are unable to attend an important meeting due to some urgent work. As an important delegate, it is good practice to authorize a team member under your supervision to attend the meeting on your behalf.

To do so, you should ideally write an authorization letter to the organizers of the said meeting. You should mention the person’s credentials who shall attend the meeting on your behalf. You shall find all the guidance required to write such a letter here on this website.

Template: 1

Attending Meeting Authorization Letter

[Name of sender]

[HR of the respective company]


[Name of addressee]

Subject: Letter of Authorization for Attending the Meeting

Respected sir/madam,

This letter is to inform you that I, the HR manager of (mention company name) am authorizing (mention employee name] of [mention company name] to attend the meeting.

He/she is an employee of our company and has been working with us for many years now. She/he has joined our company on [mention date] as [mention designation] and has been working hard since joining.

As an HR manager of the company, we have decided to nominate his/her name for attending this meeting at your organization.

We have approved his/her letter of request to attend this meeting This meeting is very much important to him/her as he/she was preparing himself/herself to attend this meeting for so long and was working hard on this project. We are happy to select him/her for this meeting.

There is no doubt in his/her capabilities to work. He/she is been a very good employee at [mention company name]. We are so proud of him/her and his/her work.

If you have any further queries, you can reach us at [mention phone number] or through an email [mention email address].


[Sender Name]

 attending the meeting authorization letter

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