Hotel Reservation Approval Letter Template

As per the customer’s request for a reservation in the hotel, there is a need to confirm the reservation by mentioning the check-in and checkout time, booking number, and hotel name.

You will be also sharing other details of the reservation and that would include the number of rooms and type of the rooms. You can further confirm the name of the candidate who will be applying for the reservation.  You can also highlight on quality of food and recreation. 

Letter Template: 1





Subject: Approval for Reservation

Respected Sir/Madam,

I am (mention your name) writing this letter to inform you that your reservation has been confirmed Booking [Number] [hotel name –Place].⁣

Check-in: [Date- Time]

Check-out: [Date-Time]

No. of Rooms: [mention details about room type]

No. of Guests:  [Members]

Home Name: [Name]

Address: [Name] Contact Number: [Number]

This reservation is to be under the name of [candidate Name].  You mentioned in your application that you are coming with your family and you have two small children. We need to assure you that our hotel is fully equipped for y family.

We have many play stores and playgrounds for children and a gym and swimming pool for adults. Our restaurant has all kinds of food available. Our kitchen and hotel premises are very neat, clean, and hygienic.   

 Please provide valid Govt. issued Address/ID proofs for all guests at the time of check-in. (mention names of valid id proofs). 

Pay Reminder – 100% booking amount will be collected at the time of check-in. 

If you need any more details please feel free to contact our customer service or office. We are always available to serve you.


[Name of authorized signatory along with designation]

hotel reservation approval letter

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