Expedited Visa Appointment Letter: 4 Templates

Are you in need of an expedited visa appointment for urgent travel plans? Crafting a well-structured expedited visa appointment letter is crucial to communicate your urgency and request effectively.

In this guide, we’ll walk you through each step, offering insights to ensure your message is clear, respectful, and in compliance with visa application procedures.

Let’s proceed with this important task together, prioritizing your time-sensitive travel needs.

What to Write in an Expedited Visa Appointment Letter

Writing an Expedited Visa Appointment Letter is an opportunity to formally request an expedited visa appointment for urgent travel circumstances. Follow these steps to compose a clear and respectful message:

  • Address the Appropriate Authority: Begin your letter by addressing the relevant authority responsible for processing visa appointments. Use their appropriate titles and names if available.
  • State the Purpose Clearly: Clearly state the purpose of the letter, which is to request an expedited visa appointment due to urgent travel plans. Provide specific details about the nature of the urgency.
  • Explain the Circumstances: Elaborate on the circumstances that necessitate the need for an expedited appointment. Provide any supporting documentation or evidence if required.
  • Express Appreciation: Express gratitude for considering your request and for any assistance that may be provided in expediting the visa appointment.
  • Provide Contact Information: Include your contact information, including email and phone number, so that you can be reached promptly if necessary.

Tips for Writing an Expedited Visa Appointment Letter

Consider the following tips to ensure your letter effectively communicates your urgency and request for an expedited visa appointment:

  • Be Clear and Concise: Clearly state the purpose and details of your request. Avoid unnecessary details that may distract from the main message.
  • Maintain a Professional Tone: Keep a professional and respectful tone throughout the letter. Avoid using language that is overly emotional or demanding.
  • Attach Supporting Documents (if applicable): If there are any documents that support your request, make sure to include them with the letter.
  • Follow Up (if necessary): If you do not receive a timely response, consider following up to ensure that your request is being processed.

By following these steps and tips, you’ll be well-prepared to compose an Expedited Visa Appointment Letter that effectively communicates your urgency and request for an expedited visa appointment. Your letter will serve as a formal record of your circumstances and your need for expedited processing.

Letter Template: 1

Expedited Visa Appointment Letter

[Mention the date]

[Mention the concernedauthority]

[Mention the embassy name]

[Mention the office address]

Sub: Letter forExpedited Visa Processing

Respected Sir/Madam,

As a matter of fact, I am [ your name], and I am currently residing at [ residential address]. it is required to notify you that the letter written by me is concerned with the temporary visa application. I sent the application on [ mention date], and no sooner had I sent it, it is the exceptional copy that I received.  The reply sent by you has been automatic, and the message came up as “ your application letter is received”. 

In fact, the status for the application had shown as submitted and it really made me happy and it had been more than [ mention time period], and it is showing the same status as before, in fact, I am verifying it from on a daily basis, and still there has not been any relevant changes in the status. 

It has been turned in to review.  The application that I had given is for [ country name]  and as per the rules and regulations of the country, the processing time is [ number]  for the country.

The application details that I have filed is related to [ month name], and I would have to attend the first semester soon. I would like to mention that the semester is going to start from [ semester name]. It is very important to get the visa processed as quickly as possible as I have to build my career.

It is really a professional life.  It is really necessary to see the matter. It is my earnest request to verify and assist me by getting expedited visa processing. I would not prefer to miss the important classes related to my course. If I miss those classes, then it will damage my career. 

Please share the reason of the delay of updating the expedited visa application through [ email id ] or [ contact number].

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Expedited Visa Appointment Letter Example

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Letter Template: 2

Expedited Visa Appointment Letter Example

[Mention the date]

[Mention the concerned authority]

[Mention the embassy name]

[Mention the office address]

Sub: Letter for Expedited Visa Processing

Respected Sir/Madam,

Giving all my respects to you, I would like to inform you that the visa application of my spouse has not been yet processed. The VISA application related to my partner was submitted on [ mention date]. And after the period of [ time span], the VISA application is still on hold.

It had turned out to be a long waiting for us, and we have been expecting that it will be cleared and yet the status of the VISA application is not still updated.

My wife’s name is [ name of wife ], and she is [ age ] years old, and we are married for the last [ time span] years. I am working permanently over there at [ mention company name] and I stay at [ mention location name].

Officially, I have submitted all the details and have fulfilled the responsibilities duly.

Proper verification of the documents has been done and had been approved also. [ name of wife ] has undergone all the necessary medical tests. The delay in processing has led to some more troubles and I am concerned about it. Further, it is very urgent, and I had been going through a tough situation. Right now, he/she is all alone over there and there is no one to take care of him/her.

We are indeed going through a rough patch for the delay in visa processing. It would be better if you can expedite the visa as quickly as possible. Life is indeed becoming miserable for each one of us. It is not possible for anyone of us to continue life peacefully. We are unable to focus on work and not able to live peacefully. 

I would be grateful if you could kindly contact me on [ contact number ] or send me an email to [ email id ]. Please let me know when we will be getting out of this trouble.

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Expedited Visa Appointment Letter Example

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Letter Template: 3

Expedited Visa Appointment Letter

[Mention the date]

[Mention the concerned authority]

[Mention the embassy name]

[Mention the office address]

Sub: Letter for Expedited Visa Processing

Dear Sir/Madam,

It is very important to notify you that  I have done VISA application processing on [ mention date] for an urgent meeting of the company. I would like to let you know that the important client is staying at [ country name] . [ name of client ] with whom we are attached is quite a respectful client. 

I would like to let you know that [ name of client ] with whom we are attached with have been conducting business for the last [ time span] years and we have scheduled the meeting on [ mention date], and it is very important for our company. 

It is very important to let you know that [ company name] which is our company, is actually going through a difficult patch.  This is very important to notify that the company is facing difficulties. In order to save the company from the disastrous loss, it is necessary to meet the person over there sitting in the organization in [ company name].  The meeting will be held in concern with finding a solution.

In fact, I [ your name] have been asked to go and meet the person in the company based in [ country name]. 

In fact, our company has verified that documents have been submitted properly and all information has been necessarily cleared and processed. 

I would like to inform you that the entire strength of the company is [ number ] and they are looking forward to the consequences of the meeting. Henceforth, expedited visa appointment is important.

I would like to let you know that kindly investigate the matter for the visa processing and  it is required to mention it properly. It is important to wait for the response. Kindly contact me on [ contact number ] or send me information in to [ email id].

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Expedited Visa Appointment Letter Example

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Letter Template: 4

Expedited Visa Appointment Letter Example

[Mention the date]

[Mention the concerned authority]

[Mention the embassy name]

[Mention the office address]

Sub: Letter for Expedited Visa Processing

Respected Sir/Madam,

I would like to let you know that my name is [ mention name ] and I am residing at [ country name]. The letter written by me is in concern with the temporary residence VISA application.  I had sent the application for the VISA. No sooner I had sent it, I had received a response with the message “Your application is received with success”. 

In fact, I had seen the status of the application as “submitted,” and it really made me happy and I would like to let you know that It has been more than [ mention days] but it is showing as the same. I have verified it several times and yet it is still showing the same on the page. I had applied it accordingly and as per the rules and regulations the application was supposed to be processed within a [ number ] days. 

But it is not yet still processed.  I have my application processed on [ month name ] and I have my first semester to appear for. The semester exam will be starting from [ mention date ] and it will end till [ mention date]. I am really dependent on my professional life. 

I would like to add further that I would not like to miss the oriental classes and in any case, if I miss the classes, then it will be difficult for me to move further in my career. It will spoil my reputation indeed. 

It is indeed really difficult to process the VISA application and then I do not miss the classes. It is a question of saving my career. Otherwise, it will be a critical situation for me. 

Kindly let me know further through the email id, which is [ email id ] or the contact number which is [ contact number]. Please do the visa processing quickly.

Thanking You,

Yours Sincerely,

[ name of person]

[ date]

Expedited Visa Appointment Letter Example

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Visa Interview Appointment Letter

DD/MM/YYYY

SUBJECT: Request for Visa appointment for Marriage of Sister

To whom it may concern:

I want to request an early appointment for my visa interview due to the marriage of my sister. I will not be able to attend the meeting originally arranged for me by your office on DD/MM/YYYY. For purposes of clarity in reference, the details of the work are as follows:

Date and Time of Original Appointment[OLD TIME][OLD DATE]Date of Expected Travel[ARRIVAL DATE]
Confirmation Number[NUMBER]Company Name (if business travel)NOT APPLICABLE
Service Requested[DETAIL 1]Supervising Person[NAME 1]
Surname[SURNAME]Contact Number; NUMBER]
Given Name[NAME]Email Address[EMAIL ID]

Please be reminded that the average result of substance abuse testing is a condition of employment for all Scott & White employees, house staff, and senior medical staff. Passage of USMLE and Step II CSA, or equivalent, is a condition of employment for all house staff. Work is also contingent upon verification of educational credentials, the passage of criminal background check, and obtaining a temporary medical license from the Medical Board.

NAME AND SIGNATURE OF REQUESTOR: [YOUR SIGNATURE AND YOUR NAME]

Do not write beyond the line above.

THIS PORTION IS TO BE FILLED OUT BY AN OFFICER OF THE U.S. EMBASSY

This request is: ☐ APPROVED ☐ REFUSED ☐ INCOMPLETE

APPROVING OFFICER: [NAME 2]

NEW SCHEDULE: [NEW DETAILS]

an appointment for visa interview

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