Safety Manager Appointment Letter template

Letter Template: 1


[Mention the name of the Recipient], 

[Mention the address], 

Sub: An Appointment Letter for the Role of Safety Manager

Dear [Mention the name of the Recipient],

This letter appoints you as Safety Manager in our organization [Mention the name of the Organization]. You are expected to assume office on [Mention the date of joining] at the opening hours of the office.

Your date of joining will be [Mention the date of joining]. 

Your remuneration will be [Mention the details] as discussed previously. 

Your working hours will be from [Mention the working hours].

You will be on probation for a period of [Mention the period of probation]. After your probation period, you will be given a letter of permanent employment. 

Your job responsibilities as Safety Manager will include but not be limited to the following:

  • Conducting audits, safety meetings, and inspections for ensuring compliance, evaluating performance, identifying corrective action, and implementing follow-up assessments.
  • Planning, implementing and conducting safety, preventative care, and compliance training programs.
  • Planning, managing, implementing, and maintaining comprehensive environmental safety & health programs at project site locations or on-premises.
  • Providing the project management team with guidance on health and safety and confirming the project site fulfills local, industry, state, and federal guidelines.
  • Collaborating with the management for developing an Emergency Action Plan and serving as the primary contact for the project site incident notification, case management, and investigation. Maintaining a written log of reports, safety inspection activities, and correspondence.
  • Guarantee that all jobs are performed in accordance with the internal policies and procedures, approved manuals, and good engineering practices.
  • Providing technical support to the project managers.
  • Developing and maintaining the project cost, the change controls, the project budget, and the accounting records.
  • Coordinating and monitoring schedule updates, submittals, and invoices.
  • Reporting the statuses of projects to businesses and the market leaders.
  • Participating in team meets and providing regular on-site project presence.

It is a pleasure to welcome you to the organization [Mention the name of the Organization] and look forward to a long and fruitful relationship.

Yours Sincerely,

 [Mention sender’s name], 

[Mention the Designation], 

 [Mention the Date]

an appointment letter for the role of safety manager

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