Receptionist Appointment Letter: 4 Templates

Letter Template: 1

Receptionist Appointment Letter


[Mention the name of the sender]

[Mention the designation of the sender]

[Mention the name of the company]

[Address of the company]


[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information of the recipient]

Sub: Appointment letter for the post of Receptionist

Dear (Name of the recipient),

On behalf of our company (Mention the name and details of the company), I am happy to offer you the position of Receptionist.

You are requested to report to (Mention the name and details of the person) on the starting day of your job on (Mention the details). Everyone who met you during the interview process was very impressed and happy with your skills and of course good behavior.

Your compensation package includes:

Salary: Mention the details of salary per month.

Vacation: Two weeks’ vacation every year

Other benefits: Incentives, health care, and transport costs.

Your job responsibilities as a Receptionist are:

  • Managing the list of visitors and managing meeting rooms
  • Properly handling event coordination both externally and internally.
  • Greeting all our guests and visitors.
  • Handling and transferring all the phone calls of the office.
  • Handling complaints and handling queries via phone and email.
  • Calling the candidates for the interview process.

You are requested to sign and submit this letter on the first day of your work as your acceptance of our job offer. We are looking forward to receive your positive response. Please don’t hesitate to contact us at (Mention the contact details) if required.

Thanking you,

With regards,

(Name of the sender)

(Signature of the sender)

an appointment letter for the post of receptionist

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Receptionist Appointment Letter

[Your Name]
[Your Position/Title]
[Company Name]
[Company Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

[Applicant’s Name]
[Applicant’s Address]
[City, State, ZIP]

Subject: Appointment as Receptionist

Dear [Applicant’s Name],

We are pleased to offer you the position of Receptionist at [Company Name]. We were impressed by your qualifications, skills, and professional demeanor during the application process, and we believe that you will be a valuable asset to our organization.

We have carefully reviewed your application and conducted interviews, and we are confident that your experience, excellent communication skills, and friendly personality make you an ideal candidate for this role. We believe that you will excel in providing exceptional customer service and creating a positive first impression for our clients and visitors.

We are excited to extend the following terms of employment:

Position: Receptionist
Start Date: [Date]
Salary: [Offered Salary]
Working Hours: [Number of Hours] per week
Benefits: [List of Benefits, if applicable]

As a Receptionist at [Company Name], your responsibilities will include greeting and welcoming visitors, answering phone calls, scheduling appointments, managing correspondence, and providing general administrative support. Your professionalism, attention to detail, and ability to handle multiple tasks simultaneously will contribute to the smooth functioning of our office.

We believe that your positive attitude, excellent organizational skills, and ability to work effectively both independently and as part of a team will be instrumental in maintaining a professional and welcoming environment at our reception area.

To accept this job offer, please sign and return a copy of this letter by [Acceptance Date]. Additionally, we would require you to complete any necessary employment forms and provide the relevant documentation as part of the onboarding process.

We are confident that you will make a valuable contribution to our organization and uphold our commitment to delivering exceptional customer service. If you have any questions or need further clarification regarding this offer, please feel free to contact me at [Phone Number] or [Email Address].

We warmly welcome you to the [Company Name] team and look forward to your positive impact as our Receptionist. Congratulations on your appointment, and we anticipate your acceptance of this offer.

Yours sincerely,

Similar Posts:

Was this article helpful?