Porter Appointment Letter template


[Mention the name of the Recipient], 

[Mention the address], 

Sub: An Appointment Letter for the Role of Porter

Dear [Mention the name of the Recipient],

We [mention the name of the organization] is happy to offer you the employment of Porter.

Your employment tenure starts from [Mention the date of joining] at [mention the time].

Your remuneration will be [Mention the compensation details] as discussed earlier.

There will be probation for a period of [Mention the period of probation]. 

Your role as a Porter will be to  Carry and label the guests’ luggage with proper tags; Sweeping and mopping floors and vacuum the carpets; Ensuring building entrance is always free of all clutter; Directing the guests to reception area or to the appropriate office; Arranging taxi services upon request; Running errands for employees and guests; Fixing minor technical issues, like changing of bulbs etc;

Reporting all types damages, calling technicians and also monitoring the repairs; Maintaining the stock of cleaning equipments and supplies; Complying with all health and safety regulations; Follow the evacuation rules in case of fire break or any other emergencies;

You will have to take reasonable care in maintaining and protecting the assets, properties, facilities, software and hardware, provided to you by the department. When requested you shall take immediate steps to return such assets to the provider, failing which the organization [Mention the name of the Organization] shall be entitled to recover such costs.

We welcome you to the organization [Mention the name of the Organization] and hope to have a great scope to prosper together

Yours Sincerely

[Mention the sender’s name]

[Mention the Designation], 

 [Mention the date]

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