Personal Trainer Appointment Letter Template

When you are writing an appointment letter for a personal trainer, you must explain all the works that your trainer will be responsible for, and you may also add details about your company. here, you will find some format in this article.

We have completely shown how to frame an appointment letter on this topic. You will surely get help from this even if you don’t know what to write in a recommendation letter for a personal trainer.

Template: 1

Personal Trainer Appointment Letter Example


(Name of the sender)

(Address of the sender)


(Name of recipient)

(Address of the recipient)


Dear Ma’am/Sir,

Subject: Appointment for The Position of Personal Trainer

We are very much obliged to declare that, you have been selected as a Personal Trainer in our gym/ health club (mention the name).

Your joining date will begin from (mention date). You will receive a month-to-month salary along with an additional incentive, which entirely depends on your performance. 

As per our gym/ health club rules, you are expected to evaluate the client’s fitness level, and health conditions, observe the progress of each client, explain how to use gym equipment properly and safely, and explain the process of exercise in detail.

Apart from this, you will solely be responsible for advising your clients on a good and proper diet, how to change lifestyle if needed, promoting our gym’s package and new offers, etc.

Also, you need to research new tools, new exercise techniques, and trends, and lead both group and individual training sessions. 

Besides the above-mentioned responsibilities, you need to maintain good hygiene and a trustworthy relationship with the customers.

You will get 1 day off per week and your working hours will be (mention period) day and evening.

If you are interested in our job proposal, kindly attach the documents mentioned in this letter along with your acceptance letter. If you have any queries, reach out to our help desk.


Thank you

Yours sincerely,


(Handwritten Signature of the sender) 


(Designation in the Gym/ Health club)

personal trainer appointment letter

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