Payroll Co-ordinator Appointment Letter Template


[Mention the name of the sender]

[Mention the designation of the sender]

[Mention the name of the institution]

[Address of the institution]


[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information of the recipient]

Sub: Job offer letter for the post of Payroll Co-ordinator

Dear (Name of the recipient),

With reference to your application for job and subsequent interview on dated (Mention the details) with the hiring management of our institution (Mention the name and details of the company), we have decided to appoint you as our new Payroll Co-ordinator on a probationary basis starting from (Mention the details).

The terms and conditions of your job will be:

  • Salary per month: During your probationary period of six months, you will be paid a salary of (Mention the details) per month.
  • Probation period: During this probationary period your service may be terminated at any time without any advance notice. On the completion of this probation period of six months, your service will be confirmed as the permanent employee of our institution.
  • Leave details: You will be entitled to sick leave for (Mention the details) days and casual leave for (Mention the details) days for a year starting from your joining date.

Your responsibilities will be:

  • Processing attendance records and other documents.
  • Checking the payroll information for ensuring all the related documents are in order.
  • Updating data with proper wage adjustments.
  • Process the financial compensations and deductions.
  • Handling the insurance fees or paid leaves.
  • Answering the complaints of the employees regarding payments.

Please remember that, you are not allowed to disclose any secrets of our institution to the other companies or the clients without the permission of the management. If you agree with these terms and conditions, please send a signed duplicate copy of this offer letter that should be returned to the office. If you need any kind of suggestion or assistance, please call us at (Mention the details).

We look forward to your happy and successful association with us.

Thank you very much.

With regards,

[Mention the name of the sender]

[Signature of the sender]

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