Your company is in the process of hiring a new candidate for a job vacancy. As the HR manager at your company, it is your job to write an appointment letter to the new recruit.
You should always use a formal tone in writing this sort of letter. You should state the job responsibilities, pay package, and perks of the said job.
If you need help in writing this letter follow the templates written below by our expert writers. I hope it shall help you in your quest.
Letter Template: 1
Date – DD/MM/YYYY
Subject – Appointment Letter Intimation for Job Interview
Dear ABC,
We are writing to you in response to your job application with our company FGH Ltd. Your application for the position of Supervisor – Finance has been shortlisted for the interview process.
Your interview for the position mentioned above is scheduled to be held on DD/MM/YYYY, and your appointment for the job interview has been fixed at 11.00 AM. You are required to bring all your papers along with three recent passport photographs for the interview. The interview may last for a period of about half an hour, and if necessary, you may be requested to wait for the final round of the interview, which will be intimated at that time suitably.
As we have many candidates appearing for this position on the scheduled day, you are requested to be present on time for the job interview without any delay.
In case you are unable to attend the appointment scheduled for your job interview for any valid reasons, please intimate the human resources team two days before the scheduled date. If the team finds your cause to be genuine, there will be a rescheduling of your appointment for the job interview at a convenient date and time which can be mutually discussed.
We are looking forward to your confirmation of the scheduled job interview appointment.
Yours Sincerely,
XYZ(HR Manager)
FGH Ltd.
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Letter Template: 2
Dear [Applicant],
I am pleased to inform you that we would like to invite you for an interview for the [position] role at [company name]. We were impressed with your application and we believe that you could be a valuable addition to our team.
The interview will be held on [date] at [time] at our office located at [address]. During the interview, you will have the opportunity to meet with members of our team and discuss your qualifications and experience.
Please confirm your attendance by responding to this email or by calling our office at [phone number] as soon as possible. If you are unable to attend on the scheduled date and time, please let us know so that we can make arrangements for an alternative time.
In preparation for the interview, please bring a copy of your resume and any other relevant documents, such as certificates or diplomas. We also recommend that you research our company and the position beforehand to better understand our values and expectations.
We look forward to meeting you and learning more about your qualifications and experience.
Sincerely, [Your Name] [Company Name]
Letter Template: 3
Dear [Applicant],
We are excited to inform you that you have been selected for an interview for the [position] role at [company name]. We were impressed with your qualifications and experience and we believe that you would be a great fit for our team.
The interview has been scheduled for [date] at [time] at our office located at [address]. During the interview, you will have the opportunity to meet with members of our team and discuss your skills and experience in more detail.
To confirm your attendance, please reply to this email or call our office at [phone number] as soon as possible. If you are unable to attend on the scheduled date and time, please let us know so that we can make alternative arrangements.
We recommend that you bring a copy of your resume, any relevant certificates or diplomas, and any other supporting documents that you believe will help us assess your suitability for the role.
We encourage you to research our company and the position before the interview, so that you can gain a better understanding of our values, culture, and expectations.
We look forward to meeting you and discussing your potential future with our company.
Best regards, [Your Name] [Company Name]
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