HRIS Administrator Appointment Letter Template


[Mention the name of the sender]

[Mention the designation of the sender]

[Mention the name of the company]

[Address of the company]


[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact address of the recipient]

Sub: Appointment letter for the post of HRIS Administrator

Dear (Name of the recipient),

This is reference to your job interview on the day (Mention the details). We are pleased to inform you that you have been selected to work in the position of HRIS Administrator in our company (Mention the name and details of the company), with effect from (Mention the details) on the following terms and conditions:

  • You will be on probation for six months from the day of commencement of your service with us. At this period of time your monthly salary will be (Mention the details).
  • Other benefits will be: (Mention the details) and incentives.
  • At the end of the probation period your appointment with us will be confirmed. 
  • You will be subject to the rules and regulations of the company.
  • During the period of your employment, you shall not engage yourself for any other employment without the permission of the company.
  • You shall not share any information or ideas of the company to anyone without the permission of the company.

Your job responsibilities in this post as our HRIS Administrator are:

  • Processing the employee data like leaves and benefits.
  • Exporting regular and ad hoc reports from the internal databases of the company.
  • Creating new accounts and managing access permissions.
  • Gathering payroll data like wages and working hours.
  • Train the system users on functionalities or new features.
  • Developing data processing guidelines.

You are requested to confirm all these terms and your acceptance of this appointment by signing and returning this letter to us within (Mention the details). If you need any kind of help, please contact us through (Mention the contact details).

I (Mention the name and details), on behalf of our company, extend a warm welcome to you and wish you all the very best for your future endeavors.

Thank you very much.

With regards,

[Mention the name of the sender]

[Signature of the sender]

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