HR Manager Appointment Letter: 4 Templates

Writing an appointment letter for the role of HR manager, first, you must remember that it is the first piece of document handed to the candidate who has been selected for the role of the HR manager at your company. You may add some identities about yourself.

As it is a formal letter so your words should be properly framed. Here we have some professional examples on this topic, ‘an appointment letter for the role of HR manager.’

Template: 1

HR Manager Appointment Letter


[Mention the name of the Recipient], 

[Mention the address], 

Sub: An Appointment Letter for The Role of Hr Manager 

Dear [Mention the name of the Recipient],

In regards to all our last discussions, with pleasure, we are offering you an appointment for the role of HR Manager.

You are needed to report to the [Mention the department where the candidate will be reporting] of our company.

As an HR Manager, your working hours will be [Mention the working hours].

As an HR Manager, you will be on a probationary period of [Mention the time probation] as per the company norms.

Your remuneration as HR Manager will be [Mention the details]. 

  • As HR Manager your role primarily will be:
  • Developing and implementing HR strategies and initiatives as per the business strategies; 
  • Bridge the relations between management and employee by addressing the demands, grievances, and other issues; 
  • Managing the recruitment and the selection processes; Supporting the current and future business; 
  • Developing and monitoring an overall HR systems strategy, tactics and procedures; 
  • Maintaining the pay plan and also the benefits program; 
  • Apply and monitor the training programs; Report to the management and provide decision support through HR metrics; 
  • Ensuring all the legal compliances throughout the entire human resource management.

With much expectation, we are happy to welcome you to our company [Mention the name of the company] and hope to have a very successful relationship.

Best Wishes.

Yours Sincerely,

[Mention the sender’s name], 

[Mention the Designation],  

[Mention the Date]

hr manager appointment letter

Download Template :
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Template: 2

HR Manager Appointment Letter

[Your Name]
[Your Position/Title]
[Company Name]
[Company Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

[Employee’s Name]
[Employee’s Address]
[City, State, ZIP]

Subject: Appointment as HR Manager

Dear [Employee’s Name],

I am pleased to extend my warmest congratulations and officially offer you the position of HR Manager at [Company Name]. We are confident that your skills, experience, and dedication will greatly contribute to the success of our organization.

Your appointment is effective from [Start Date]. As the HR Manager, you will play a pivotal role in driving the human resources strategies and initiatives of our company. Your responsibilities will include overseeing recruitment and onboarding processes, employee relations, performance management, training and development, policy implementation, and ensuring compliance with employment laws and regulations.

We were impressed by your extensive experience in the field of human resources, as well as your strong track record of delivering results in previous roles. Your exceptional knowledge of HR best practices, talent management, and employee engagement will be instrumental in shaping our HR department and contributing to the growth and success of our company.

As part of our team, you will have the opportunity to work closely with cross-functional departments and senior management, providing strategic guidance and support in all matters related to human resources. Your expertise will be critical in attracting, developing, and retaining top talent, creating a positive work culture, and fostering employee engagement and satisfaction.

Please be advised that your employment with [Company Name] will be subject to the terms and conditions outlined in the employment contract, which will be provided to you separately. You will also be eligible for the benefits package offered to employees at your level, as detailed in our company policies.

We are confident that you will excel in your new role and make significant contributions to the success of our organization. We look forward to welcoming you to the team and witnessing the positive impact you will have on our HR department and the overall employee experience.

Once again, congratulations on your appointment as HR Manager. Please sign and return a copy of this letter to indicate your acceptance of the position. Should you have any questions or require further information, please do not hesitate to contact me at [Phone Number] or [Email Address].

We are excited to have you join us and are confident that your tenure as HR Manager will be both professionally fulfilling and personally rewarding.

Yours sincerely,

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