On successful selection of a candidate for a job role the Human Resources Manager usually sends an appointment letter to the candidate informing him or her about the selection to the post of Document Controller and also mentioning terms and conditions of the employment.
This letter should have a formal tone and should also mention all relevant information such as venue, date, and time of joining. It should mention the pay structure and perks of the job as well as the probation period and any other relevant information about the job.
(Name of the sender)
(Address of the sender)
(Name of the recipient)
(Address of the recipient)
Dear Sir / Ma’am,
Subject: Appointment Letter for The Position of Document Controller
With reference to your job application and subsequent interview, we are pleased to inform you that your employment with (mention name of the company) has been confirmed in the capacity of a document controller.
As agreed earlier, your starting date will be (mention the date) with a monthly remuneration of (mention the amount) as per company policy.
Based on your performance, you will be entitled to other perks and benefits decided by the management. For details on leave policy, you are requested to visit the company website.
Working as a document controller in our company you will be responsible for accurate, efficient, and timely preparation of documents, you will make sure that accurate information is distributed throughout the organization and on time to those who need it,
maintaining an up-to-date database register showing document details and revision status, establishing and maintaining a centralized system for the control of company correspondence.
If you agree to our proposal then kindly return this letter, duly signed, by (mention the date) keeping a duplicate copy with you. In case of any more queries about your employment, you may approach the HR department.
We will try to resolve it as early as possible. We look forward to years of cooperation and success.
(Handwritten signature of the sender)
(Designation in the company)
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