Butler Appointment Letter template


[Mention the name of the Recipient], 

[Mention the address], 

Sub: An Appointment Letter for the Role of Butler

Dear [Mention the name of the Recipient],

In regards to all our last discussions, with pleasure we are offering you an appointment for the role of a Butler

On [Mention the date of joining] you are to report to the [Mention the designation whom the candidate will be reporting] of our organization.

You will have to work for [Mention the working hours].

You will be on probation for a period of [Mention the period of probation]. 

Your remuneration will be [Mention the details]. 

Your job role as Butler will involve

  • Greeting the guests when they arrive and helping them get settled in their rooms;
  • Anticipating guests’ needs by learning their choices, allergies, dislikes, etc;
  • Having a thorough understanding of all the spirits with specialty foods in stock;
  • Assessing and restocking wine and spirit collections as when necessary;
  • Serving meals and pouring drinks for guests;
  • Communicating with the housekeeping to ensure the rooms are cleaned at the convenience of the guests;
  • Running errands for guests as when necessary;
  • Ensuring guests’ rooms are always clean and tidy;
  • Recommending and arranging amenities for guests;
  • Seeing off guests when they check out;
  • Remaining well-groomed at all the time;
  • Keeping up-to-date on all the hotel policies of safety and hygiene
  • Performing all the duties with proper discretion, professionalism and in a pleasant demeanor;

Read this appointment letter carefully, sign with date & return the duplicate copy of this letter to us as a token of your acceptance of the appointment. 

With great pleasure and expectation we welcome you to the organization [Mention the name of the Organization] and hope to have a very successful relationship.

Yours Sincerely,

[Mention the sender’s name], 

[Mention the Designation],  [Mention the Date]

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