Administrative Officer Appointment Letter: Templates

Does your company require a new Administrative Officer? Know an ideal candidate who might fit the bill? Why not recommend him or her for the job and get into the good books of your boss and, in the process, help advance someone’s career?

If you are looking for some concise and well-written recommendation letters, you have come to the right place.

On this website, you can choose from multiple letter templates written by our expert writers to effectively drive home your point. Happy writing to you!!

Template: 1

Administrative Officer Appointment Letter

[Mention your name]


[Your company’s name]

[Address of your company]


[Zip code:]


[Concerned person]



[Zip code]


Subject: A Letter of Appointment for The Post of Administrative Officer

Dear Sir,

We are glad to appoint you for the post of Administrative Officer of our organization (Mention the company’s name).

You need to reach our office on (Mention Month Date Year) sharp at (Mention the Time) with the required documents (both original and Xerox copies of your Academic and experience certificates along with the joining letter). (Mention Month Date Year) will be your scheduled joining date.

We hope that you will be able to fulfill your responsibilities as an Administrative Officer with sincerity and within the required deadlines. Your major responsibilities will be:

1) To facilitate supporting information on the administrative level to the managers of the respective departments and arrange any group meeting if needed. 

2) Set up rules, regulations, quality guidelines, and measures to regulate accounting and management accurately. 

3) To provide guidance and services in designing presentation matters and drafting technical documents whenever required. 

4) Commencing steps to run the activities related to Human Resources. 

5) Identifying the errors or flaws in the decision-making of any department of our organization and making amendments accordingly.

6) To handle and maintain files properly and resolve queries over the phone with professional customer handling skills.

7) To maintain the Inventory Records about our Office supplies and periodically monitor the budget of every department of our company.

Your duty hours will be from (Mention the Login Time) and end at (Log out Time). You will be given a monthly remuneration of (Mention the amount in Numeric figures) along with the performance-based incentive every month.

You will be reporting to (Mention the name of the Supervisor) from the effective joining date (Mention the Month, Date, Year).

Kindly confirm your joining by signing the copy of this appointment and the documents enclosed.

Welcome to our team,


Yours Dutifully,

Thanking You,

[Your Name]


[Company’s Name]

[Office Contact No]

administrative officer appointment letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

[Your Company’s Letterhead]

[Applicant’s Name]
[Applicant’s Address]
[City, State, Zip Code]

Subject: Appointment Letter – Administrative Officer

Dear [Applicant’s Name],

We are pleased to inform you that after careful consideration of your application and interview for the position of Administrative Officer at [Company Name], we have selected you as the successful candidate. On behalf of the management, I am delighted to offer you the position of Administrative Officer, effective [Start Date].

Below are the details of your appointment:

Position Details:

Position: Administrative Officer
Department: [Department Name]
Reporting to: [Supervisor/Manager’s Name]
Employment Status: Full-time
Salary: [Salary Amount]
Working Hours: [Working Hours]
Start Date and Probation:

Your employment will commence on [Start Date].
You will be on a probationary period of [Probationary Period] which will allow us to evaluate your performance and suitability for the role.
Job Responsibilities:

[Provide an overview of the key responsibilities and duties associated with the Administrative Officer role.]
Terms and Conditions:

Your employment will be governed by the company policies, procedures, and rules that are in effect or may be implemented from time to time.
You are required to maintain the confidentiality of all proprietary and sensitive information belonging to the company.
As an Administrative Officer, you may be required to travel occasionally for work purposes.
Benefits and Entitlements:

[Outline any benefits, allowances, or entitlements that the company offers, such as healthcare, retirement plans, vacation leave, etc.]
Please note that this offer of employment is contingent upon the successful completion of any pre-employment requirements, including but not limited to reference checks and any other background checks that may be deemed necessary.

To formally accept this appointment, please sign and return a copy of this letter to us by [Acceptance Deadline]. Upon receipt of your acceptance, we will provide you with further details regarding the onboarding process, including any paperwork and orientation sessions.

We sincerely believe that your skills, experience, and dedication will be valuable assets to our team. We are excited to welcome you to the [Company Name] family and are confident that you will make significant contributions to our organization.

If you have any questions or require clarification, please feel free to contact [HR Contact Name] at [HR Contact Email] or [HR Contact Phone Number]. We look forward to your positive response and a mutually beneficial professional relationship.

Once again, congratulations on your appointment as the Administrative Officer. We wish you every success in your new role.

Yours sincerely,

Similar Posts:

Was this article helpful?