There is a need to mention what all things have been considered for recruiting the candidate in the position of company representative.
You need to specify the date that the candidate is expected to join. You can provide guidelines for his responsibilities as a company representative and also advise him for going through the terms and conditions that is enclosed along with the appointment. He must confirm his joining by signing a copy of the appointment letter.
Letter Template: 1
Date: MM/ DD/ YYYY
Sub: Appointment Letter As Company Representative
Dear [RECIPIENT NAME],
Greetings!
Upon reviewing your resume and application, and after interviewing you in person last [DATE1], it is with great pleasure to inform you that you have been appointed as the new [POSITION] for [YOUR COMPANY NAME]. You will be working for the company under this position effective [EFFECTIVE DATE].
Enclosed with this letter are the terms and conditions regarding your appointment for the [POSITION]. If you wish to accept such conditions outlined herein, please sign and date this letter and have it returned to the office by [DUE DATE].
However, if you feel that you are not interested in the appointment and its terms as outlined in the packet, please let me know as soon as possible so that we may find another fitting candidate to fill this position instead. If we do not receive a response by [DATE1], we shall assume that you are no longer interested in the job, and this offer will be withdrawn automatically.
Should you find the need to address questions or concerns regarding the terms and conditions of the position, please do not hesitate to contact me so that we can discuss them in full detail.
Let me be the first to welcome you to [YOUR COMPANY NAME]. We hope to work with you soon.
Regards,
[YOUR SIGNATURE]
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Letter Template: 2
[Your Name]
[Your company]
[Your address]
[Your designation]
Sub: Appointment Letter as Company Representative
Dear [Receiver’s name],
Hope you are doing well since we met last week for the interview, I am very thankful for your visit to our company for the initiation of the appointment process. You have been selected for the process of company representative.
The work of a company representative is to identify new product and develop them according to the requirements of customers and provide solutions to those who needs them. So on the basis of your profile; I think you are a perfect fit for this job.
Your joining is confirmed at (mention date). As per company guidelines, you are entitled to a CTC of (mention salary) per month, and you will have to go under a probation term of (mention month). During this probation period, your service can be terminated without any reason assigning any reason by the higher authority.
At times, you may be required to work extra hours during our weekdays and even on Sundays and Saturdays.
If you have any queries or doubts at any time please don’t hesitate to call us at (mention phone number) or email us at (mention phone number).
Once again we congratulate you on your appointment and wish you a long, prosperous, and successful career ahead while working with us.
Regards,
[Your Signature]
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Letter Template: 3
[Mention your Name]
[Your company]
[Your address]
[Your designation]
Sub: Appointment Letter as Company Representative
Dear [Receiver’s name],
Welcome to the (mention company name). This letter is being written with reference to your interview at (mention name of the company) which had taken place on (mention date), and we are pleased to offer you the profile of the company representative.
Depending on the industry, company representatives must be zealous about service and be a specialist in their company’s outputs. At the same time, they should be polite, motivated, and energetic. Our management is impressed with the experience you have, skills, and knowledge which makes you a perfectly suitable candidate for this profile.
Furthermore, your monthly salary will be determined according to what we talked about in your interview. The working days will normally start from (mention weekday) and end on (mention weekday), the working hours for your job profile will be (mention work hours) and after the probationary period, you will be eligible for leaves as per company rule.
For your reference, the terms of employment have been attached with this letter it will be required of you to join us by on (mention date).
We congratulate you on the appointment and want to wish you a long career. You have our full support for your professional growth and development.
Yours sincerely,
[Your Signature]
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