Examination Permission Letter: 4 Templates

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There could be multiple reasons why you could not sit an exam. From having different unavoidable commitments to health concerns, students often tend to miss out on important examinations or tests. 🧠

In such a context, how do you request a re-sit? Or a different date to sit your exam? 💡

An examination permission letter ✉️

Keep reading to find out the perfect format and tonality for an Examination Permission Letter with some starter tips, to begin with, below! ➕

What to Write in Examination Permissions for Students

Writing an examination permission letter includes keeping the tone in mind, language, and structure in mind. These are the core elements of a letter of this nature. 👍

Ideally, these letters are written to an institute’s signing authority, who can make a decision to help you sit for or re-sit for an exam.

Since it is a letter of esteemed importance, there are some tips to keep in mind on how you should write and what you should write. Below are some outlined. ⬇️

  • Ensure your letter is well formatted and has a formal tone to it. These are the building blocks of a good letter. ✏️
  • Ensure the letter is concise and highlights all the requirements, including supporting documents (if available), reasons, and results. 📜
  • Instill a request to write the examination and ensure you communicate your regret in not being able to take it the first time. 👍
  • Ensure you ask for a follow-up call to action and a response as to when you can expect to hear back from them on the next steps – after sending the letter. ⌚
  • Ensure you start the letter with a salutation and close the letter with Regards. This shows respect for the reader’s time. 🙏

How to write an Examination Permission for Students (Tips)

Here are some great tips to keep in mind when you write a permission letter to sit an exam which will enhance your writing! 👍

Great Introductory Body 

Ensure you mention salutation in the body of your letter and provide introductory context like which exam you missed, and the institution and class you are enrolled in, so the authority gets a gist of you and your request. 🗨️

Concise and informative language 

Focus on writing the main informative content and your request to re-sit the exam. Keep the body and language simple and concise. Long messages take a long time to read and understand. Ensure you talk to the point. 🎯

Reject ingenuity 

Ensure that you are genuine and honest in the contents of your letter. In a personalized manner, express your feelings about not being able to sit for the exam to the authority. Ensure transparency and genuinely provide the context. 🔔

Attach supporting material

Ensure you attach supporting material in the likes of doctor’s prescriptions or last-minute emergencies if you have to miss your examination due to unforeseen obligations. Also, state that you will provide the documents required upon request. ➕

Compliance 

It is helpful to let the recipient know that you will comply with the required needs, rules, and regulations or procedures the institution must carry out for a re-sit. This creates good rapport and shows great character. 🟡

Acknowledging efforts 

Ensure you thank and acknowledge the efforts of the recipient and institution in letting you sit for the examination. Express your responsibility and willingness to cooperate with the requirements. 🤝

Closing information and contact details

Add closing salutations at the end of your letter and request to hear back for additional information and the expected next steps after sending in the letter. For this, enclose your contact details. And you will hear from them shortly!

Examination Permission Letter Templates

Template: 1

Application for Examination Permission Letter

To,

(Name of the sender)

(Designation of the respective person)

(Name of the address)

Subject- Application for Examination Permission

Respected madam/sir,

This letter is to inform (mention the name of the person) that I (mention your name) student of (mention the name of the college or name of the institution) would like to say to you that I am a hard-working and sincere student.

Because of my health issues, I was unable to attend classes for a few days, due to which I have been debarred in a few subjects.

I am a very dedicated person towards my studies I was physically unfit, so I could not be able to attend the classes.

This letter is to request you to please accept my letter and grant me permission to sit for the examination. If I didn’t attend the exam, it would be a problem for me in the future.

I would like to request you please grant my permission.  I will be highly obliged to you. All the documents related to my medical issue have been attached to this letter. Please check the attachment and grant my permission.

For any further information or queries, you can reach me at (mention phone number) or through an email (mention email address).

Thanking you

Sincerely

(Name of the sender)

application for examination permission

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Template: 2

School Examination Permission Letter

To,

(Name of the sender)

(Designation of the respective person)

(Name of the address)

Subject- School Examination Permission Letter

Respected madam/sir,

I am writing this letter to ask for your permission so that I can be allowed to take this year’s final examination.

My name is (mention your name), and I am a student of (mention department) in your school. I have been a regular student and also was in the top 10 of my batch in the previous year’s annual examination.

Previously I had written a letter in order to skip this year’s exam; at that time, I was not prepared to take any pressure, and I thought that I might fail if I sit in this year’s examination.

I lost my grandmother 2 months ago, and it was a huge blow for me. She was the only one who listened to me. I had spent most of my time with my grandmother, as my parents were too busy working according to their routines.

I lost all hope as no one was near to give me any motivation.

But my grandmother always wanted to see me on a bigger stage. To fulfill his dreams I have decided to give my hundred percent into everything I do. I changed my mind.

I discussed this with my well-wishers and my teachers, and they suggested I sit in this year’s exam.

I am hoping to hear a positive response from your side.

Yours sincerely,

(Write the name of the sender)

application for examination permission

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Template: 3

Application for Examination Permission Letter

To,

(Name of the sender)

(Designation of the respective person)

(Name of the address)

Subject- Letter of Permission for Examination

Respected madam/sir,

With due respect, I want to ask for your permission to appear in the term examination.

It is stated that I am (mention your name) a student of this institution of (mention department), and my roll number is (mentioned roll number).

I penned this letter to inform you that due to Covid-19, my father’s business suffered a big loss, and at that moment, it was not possible for me to submit my fees. I was issued many warning letters and penalty fees.

But I was unaware of it as I was not attending online classes, and I was not in touch with my teachers. We were not capable of carrying Internet charges. I was continuously and confidently preparing for this year’s exam.

Today I came to the Institution and brought my fees with me. I beg that you kindly submit my fees and remit any sort of penalty that was charged against me.

I will be highly obliged if you find my request considerable and do not charge me any fine.

Thanking you in anticipation.

Yours faithfully,

(Name of the sender)

application for examination permission

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Template: 4

Office Examination Permission Letter

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position]
[Name of the Office/Company]
[Address]
[City, State, ZIP Code]

Subject: Application for Examination Permission

Dear [Recipient’s Name],

I hope this letter finds you in good health and high spirits. I am writing to request permission to take the upcoming examination for [Certification/Qualification] on [Date]. As an employee of [Office/Company Name], I believe that obtaining this certification will greatly benefit both my personal and professional growth.

I assure you that I have thoroughly reviewed the exam schedule and have taken the necessary steps to ensure minimal disruption to my work responsibilities. The examination will take place during my planned vacation days, and I have made arrangements to manage my workload effectively before and after the exam to ensure no work interruptions.

I understand the importance of obtaining permission from the office to participate in external examinations, and I am committed to fulfilling all my work obligations during my absence. I will make every effort to prepare for the exam diligently and successfully complete it.

I have attached the following documents to support my application:

  1. Exam Details:
    • Name of the Exam: [Exam Name]
    • Date: [Date]
    • Time: [Time]
    • Duration: [Duration in hours]
  2. Proof of Enrollment:
    • [Attach any official enrollment documents or confirmation of registration]

I assure you that I will cover any expenses related to the examination, including registration fees, study materials, and travel costs.

I kindly request your understanding and support in granting me permission to take this exam. Obtaining this certification will not only contribute to my professional development but will also enhance my ability to contribute effectively to the growth and success of our office.

Thank you for considering my application. I look forward to your positive response. If you require any further information or have any concerns, please do not hesitate to contact me at the provided phone number or email address.

Yours sincerely,

[Your Name]

Template: 5

Request Letter for Exam Permission

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Position]
[Name of the Institution/Organization]
[Address]
[City, State, ZIP Code]

Subject: Request for Exam Permission

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to request your permission to take the upcoming [Exam Name] scheduled on [Exam Date] at [Exam Location]. I am a [mention your current position or role] at [Name of the Institution/Organization].

I have thoroughly prepared for this exam and believe that it is a valuable opportunity for me to demonstrate my knowledge, skills, and abilities in the subject matter. Taking this exam aligns with my professional growth and development goals, and I am confident that it will contribute positively to my career advancement.

I understand that obtaining permission is required to participate in the exam, and I kindly request your consideration in granting me the necessary approval. I assure you that I will comply with all the rules, regulations, and guidelines set forth by our institution/organization to ensure a fair and standardized examination process.

To facilitate the process, I have provided the following details:

  • Exam Name: [Exam Name]
  • Exam Date: [Exam Date]
  • Exam Time: [Exam Time]
  • Duration: [Exam Duration]

I have completed all the required preparations and have obtained any necessary study materials or resources. I am fully committed to dedicating my time and effort to succeed in this exam while ensuring that my regular responsibilities are fulfilled.

I kindly request your prompt attention to this matter so that I can complete the necessary registration procedures and make any required arrangements for the exam. Your support in granting me permission to participate in this exam would be greatly appreciated.

Thank you for considering my request. I look forward to a positive response and the opportunity to demonstrate my knowledge and capabilities. If you require any further information or documentation, please do not hesitate to contact me at the provided phone number or email address.

Yours sincerely,

[Your Name]

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