Apology Letter for Rejecting Job Offer: 4 Templates

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Are you in the position of needing to decline a job offer after initially accepting it? Crafting a well-structured rejection and apology letter is crucial to communicate your decision with professionalism and consideration.

We’ll walk you through each step, offering insights to ensure your message is clear, respectful, and expresses sincere regret.

Let’s proceed with this important task together, prioritizing transparency and professionalism in your communication.

What to Write in a Rejecting Job Offer Apology Letter

Writing a Rejecting Job Offer Apology Letter provides an opportunity to express sincere regret for having to decline the job offer after initially accepting it. Follow these steps to compose a letter that conveys your decision with professionalism and consideration:

  • Address the Recipient: Begin your letter by addressing the relevant parties involved, including the hiring manager and any other relevant contacts.
  • Express Apology and Regret: Clearly and sincerely express your regret for having to decline the job offer. Acknowledge the inconvenience and disappointment this may cause.
  • Provide a Clear Explanation: Offer a brief but honest explanation for the change in your decision. It’s important to be transparent about the circumstances that led to this choice.
  • Express Appreciation: Express gratitude for the opportunity extended to you and for the time and effort invested by the company during the hiring process.
  • Apologize for Any Inconvenience: If applicable, apologize for any inconvenience or disruption that your decision may cause, especially if the company has already made arrangements based on your acceptance.
  • Maintain Professionalism: Keep a professional and respectful tone throughout the letter. Avoid using language that is overly casual or negative.

Tips for Writing a Rejecting Job Offer Apology Letter

Consider the following tips to ensure your letter is professional, empathetic, and effectively communicates your regret:

  • Be Prompt: Send the letter as soon as you are certain of your decision. This allows the company to adjust their plans accordingly.
  • Offer to Stay in Touch: If you are open to future opportunities with the company, express your willingness to stay in touch and maintain a positive relationship.
  • Seek Feedback (Optional): If appropriate, express a willingness to receive feedback on the hiring process. This shows a continued interest in professional growth.
  • Proofread Carefully: Check for any spelling or grammatical errors before finalizing the letter. A well-proofread letter reflects attention to detail.

By following these steps and tips, you’ll be well-prepared to compose a Rejecting Job Offer Apology Letter that effectively communicates your decision with professionalism and consideration.

Your letter will demonstrate your respect for the company and help maintain a positive professional relationship moving forward.

Template: 1

Apology Letter for Rejecting Job Offer

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Apologize for Rejecting Job Offer

Dear (Name of the Recipient)

I am really very sorry for turning down this lucrative job opportunity of your organization (mention the name and details of the organization) for the post of (mention details). I sincerely apologize for the inconvenience this decision has caused you and your institution.

I hope it will not harm our future relationship. The main reason for declining this job was (mention the problem in detail).  I feel regret for the inconveniences you and your institution had to face for my decision.

I have included the related documents of the cause of my declining the job with this apology letter.

I would really appreciate this if you consider my problem and the circumstances which are the cause of my decision. I wish you success and wish for our future relationship.

I am ready to receive the result of this mistake caused by me. If you have any say in this you can contact me at any time. I am always ready to be in touch with you. Hope you will consider my request and oblige me.

Thank you for your kindness and support like always,

Sincerely,

(Hand-written Signature)

(Date)

(Notary or witness if required)

rejecting job offer apology letter

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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Apology Letter for Rejecting Job Offer

From,

[Mention the name of the sender]

[Mention the address of the sender]

 [Mention the date]

To,

[Mention the full name of the recipient]

[Mention the job title of the recipient]

[Mention the full name of the entity/organization]

Subject: Letter to Apologize for Rejecting a Job Offer

Dear [Mention the full name of the recipient],

 I am very much grateful and thankful to you for considering me for the position of [mention the job title] at your esteemed company [mention the name of the company/organization]. I am also thankful to you for considering me eligible for [mention the job title].

I am extremely sorry to inform you that unfortunately, I would not be able to accept this lucrative offer. I have come to this decision after a great deal of thinking.

I am extremely sorry for the inconvenience this would cause due to my decision. The job offered to me was no doubt a good one but I got another offer that is offering me more in line with my expertise.

You had been really kind and gracious during the whole process of the interview sessions and I will always remain thankful to you. I hope my decision will not affect the relationship between [mention the name of the company/organization] and me.  

I would always like to have an association with [mention the name of the company/organization] in the future when I get a job role that is directly related to my skills.

I would thank you again for everything. Also please feel free to ask me any relevant questions. Best wishes to you and [mention the name of the company/organization] continued success.

With regards,

[Mention the name of the sender with signature]

[Mention the mail ID or the contact number of the sender].

rejecting job offer apology letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

Apology Letter for Rejecting Job Offer

From,

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the date]

To,

[Mention the full name of the recipient]

[Mention the job title of the recipient]

[Mention the full name of the entity/organization]

Subject: Letter to Apologize for Rejecting a Job Offer.

Dear [Mention the full name of the recipient],

I am writing to let you know that I will not be able to accept the job opportunity of [mention the job title] at your company [mention the name of the company/organization]. I am extremely sorry for the decision that I have made. I am also sorry for rejecting the offer at this time when my joining process is in process.

I am extremely sorry for all the inconveniences caused to the company/organization due to this decision not to accept the job. Please understand that I have taken this decision after much consideration. 

You had been really very helpful during the entire process, and I am very thankful to you for that. However, I still had to decide, considering the salary package being offered to me.

I had also informed you about the salary package I am looking for. The salary that I am being offered does not meet the financial requirements I have. 

It was really an honor for getting a chance to get associated with such a gem person like you. I also hope to have an association with you when I get the chance and opportunity.

If there is any other formality that I need to complete, please let me know, I would complete them at the earliest.

Thank you for the kind association and help provided to me by you and [mention the name of the company/organization]

Best wishes for [mention the name of the company/organization] and you.

With regards,

[Mention the name of the sender with signature]

[Mention the mail ID or the contact number of the sender].

rejecting job offer apology letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 4

Apology Letter for Rejecting Job Offer

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Apologize for Rejecting Job Offer

Dear (Name of the Recipient)

Thank you so much [mention the name of the company the sender is writing this letter to] for considering me worthy for the position of [mention the name of the post the sender applied for] at your well reputed company. I am writing this letter to apologise for turning down the most amazing job offer which I got from your company. I sincerely apologize for the inconveniences that you and your company have to face because of my decision and I am really sorry for that.

The reason why I had to turn this amazing job offer down was [mention a good reason why the sender had to reject the job offered by the hiring company] and I hope after knowing my reason you will understand that there was no other option left for me rather than declining this job offer. I had to take this step after a great deal of thinking and I am so sorry about it. I would like you to know that working with [mention the name of the hiring company] was like a dream to me and getting a job here was like my dream come true, but the situation left me with no other choice rather than turning this down. 

I remember how kind and down to earth you were from the very beginning and it hurts me turning down this amazing job offer and not being able to work with [mention the name of the hiring company]. Kindly consider understanding my situation and understand the reason why I had to turn this lucrative offer down. I hope we will have a good relationship and if [mention the name of the hiring company] wants any kind of help from me you can contact me at [mention the contacting details of the sender] anytime. Thank you so much for being understanding. Take care.

Sincerely,

(Hand-written Signature)

(Date)

Apology Letter for Rejecting Job Offer

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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