Apology Letter for Not Joining Company: 12 Templates

Often you may or may not have single specific or multiple reasons why you might have to turn down an offer from a company. It is imperative that you do this in a polite temperament where you disclose all details. ✒️

While it is no fault to refrain from joining a company for personal or professional reasons, writing to the company that offered you an opportunity is important. Thanking them for enabling an opportunity shows great character! 📢

What to Write in an Apology Letter For Not Joining A Company. 

In order to write a letter communicating the above, there are some important keywords with regard to tone and language that you must keep in mind.

This will help you provide a professional and concise explanation that communicates the right ethos. 👥

Here are some start-off points to keep in mind. 🔽

• Write an apt salutation and opening for your letter. The opening sets the tone for your letter, and a respectable strong one will reflect the rest of your letter.👍
• Proofread the letter to ensure there are no spelling mistakes or grammatical problems. This shows professionalism in high regard. Spelling and grammar errors are lousy mistakes you must avoid! 📝
• Include a thank you in the letter to thank the enabler for the opportunity. Although you decided to go another route, the company helped you get ahead in a niche. Thus express your thanks without fail. 🙏
• Appreciate them for their time and express your gratitude. Showing thanks for their time in getting to know you is a polite and respectable gesture. 🙂
• Be courteous throughout the letter. Remember that this is formal communication, and you must maintain formal professionalism and dignity at all times. 🎓

How to Write an Apology Letter For Not Joining a Company (Tips)

Below are some tips we have deep-dived into to write a formal and concise letter that communicates an apology toward a company for not joining. ➕

An appreciative tone

Maintain an appreciative tone throughout the letter. From when you start writing the letter until you write the closing salutations maintain a grateful tone since they have enabled an opportunity for you. 

Apologise for the inconvenience 

Incorporate this step according to context. Apologize for the inconvenience if you have accepted another job over this one. Sometimes it so happens that the company prepares for the joining of a new entree. This may go off track if you decide to go elsewhere. 

Be concise about the reason. 

It is important to mention the reason for your not joining concisely and informally. Keeping the company informed so they can improve in their arenas could result from this; moreover, they could understand where you are coming from as well.

Formal Language 

Your letter should be well formatted and written in formal language. This communicates a professional temperament which is highly essential in any business like communication, especially if they are in the format of a letter. 

Express your regret. 

Apologize for the inconvenience caused at the start and express your regret for not joining. Outline how it would have been a great opportunity, but your priorities have changed over time. Maintain great composure and politeness throughout the letter. 

Write a solid closing salutation 

Writing a warm and solid closing salutation keeps the great tonality running after the letter. Express your sincere regards to closing the letter and add your name and contact at the end. This makes a good letter more actionable. 

All these tips and elements outline a great letter to write as an apology for not joining a company. Ensure you include these tips as you write one. 

Template: 1

Apology Letter for Not Joining Company

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Letter to Apologize for Not Joining the Company

Respected sir/madam,

This letter is to inform you that I [mention your name] have given an interview at [mention the name of the company or the organization] for the position of [mention the designation] and would like to apologize for not joining your company.

I got another opportunity to complete my further studies abroad, which has always been my dream. It was unfortunate that I got the admission confirmation letter after getting my joining letter from your company. [Give your own reason for taking an early leave in your own words]. 

I can understand this will bring some inconvenience to our work, I am genuinely sorry for the inconvenience. I hope you will consider my situation and apologize to me for this. Lastly, please accept my apology for not joining your company. If in future my completing my studies I get a chance to work here, I will surely join.

Once again, please do accept my apology. For further queries, you can reach me anytime at [mention phone number] or directly through an email [mention email address].

Thanking you

Yours faithfully

[Name of the sender]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Apology Letter for Not Joining Company

(Mention the sender’s name)

(Mention Job Title)

(Mention Company name)

(Mention the Date)

To,

(Mention the recipient’s name)

(Mention the Job Title)

(Mention Organization’s name)

Subject: Apology Letter for Not Being Able to Join the Company

Dear (recipient’ name),

With extreme sadness, I am writing this letter to inform you that I will not be able to join [mention the name of the corporation] as I will be moving to [mention the location] soon. I sincerely apologize to you for the trouble made.

My father has a transferable government job, and he has been working with this organization for many years. I cannot ask him to leave his job, and this transfer cannot be stopped as he has to go. My mother and I have to adjust accordingly, and I do not have any option other than to leave this job as we will be shifting there for quite some time. 

I will never forget that you gave me my first opportunity to work in such a prominent corporation that has been successfully running the business in the past [mention the no. of years].

I will never forget the time when I first came inside the premises. I was spell-bounded by looking at the many pictures there on the soft board portraying the journey of your success and achievements. I have gone through immense efforts to secure this position and unfortunately, I have to leave even before I could get the chance to start.

I see it as my own biggest loss that I have to let this golden opportunity go, but I really hope that you will understand my problem. Please believe me; had there been any other alternative option, I would never have left this chance.

Once again, I am truly and extremely sorry for the inconvenience caused.

Thank you,

Yours sincerely,

Regards

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

Apology Letter for Not Joining Company

(Mention the sender’s name)

(Mention Job Title)

(Mention Company name)

(Mention the Date)

To,

(Mention the recipient’s name)

(Mention the Job Title)

(Mention Organization’s name)

Subject: Apology Letter for Not Being Able to Join the Company

Dear (recipient’ name),

It is with true regret that I am writing this letter to let you know that I will not be able to join your prestigious company, [mention the name of the company] anymore as my parents have been unwell for quite some time and after it went to an extreme level recently, I had a consultation with our family physician and found out that both my parents are covid positive.

My immediate priority is to look after them as they are senior citizens aged above [mention a number]. They are suffering so badly that I am worrying that I might need to visit the hospital soon.

I am going through an extremely rough phase right now and joining any company in the current situation would take most of my time and right now, I am not in any situation to do that.

I really and sincerely regret the trouble caused to you but I know you will understand what kind of miserable situation I am in right now. I plan to look after my parents, devote all of my time to them, and nurse them back to good health soon.

If I ever find any other opportunity to serve you in the future, I promise not to disappoint you, provided I am given a chance to make up for this inconvenience.

I apologize once again.

Thank you,

Yours sincerely,

Regards

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 4

Apology Letter for Not Joining Company

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Letter to Apologize for Not Joining the Company

Respected sir/madam,

I [mention the name of the sender] am writing this letter to apologize for not joining [mention the name of the hiring company]. I applied for the position of [mention the name of the job post] in our reputed company and I was very happy to get a chance to work with such a high profile company as a [mention the name of the post] but I am a really sorry sir/ma’am but I won’t be able to join your company.

Please understand that I literally wanted to have a job in [mention the name of the hiring company] and when I got one I was really very proud of myself. But I know it was my fault and I also know that just because of my actions [mention the name of the hiring company] had to face the consequences and I am really sorry for that.

The reason why I am not being able to join [mention the name of the hiring company] is nothing personal rather, I have got a chance to do my further studies in [mention the name of a very highly reputed university in another country] and I really want to go there and achieve my [mention the name of the degree]. I am really very sorry for the inconveniences caused due to my actions but I hope that you will understand my situation and forgive me.

As I said before I am very sorry for everything, if possible please forgive me and please understand that this was not personal or intentional at all. I believe that it was in my destiny to complete my studies from there. After completing my studies if I get the chance to work with your reputed company again I promise I won’t let it go that time. Thank you so much for being understanding.

Thanking you

Yours faithfully

[Name of the sender]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 5

Apology Letter for Delay in Joining

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Apologize for delaying in joining

Respected sir/madam,

This letter is to inform you that I [mention your name] a new employee at [mention the name of the company or the organization] would like to apologize delaying in my joining. My family has got some emergency due to which I have to postpone my joining. I know this is so sudden and without any prior notice.

This was very urgent as my family was in need of me then, so I had to postpone my joining. [Give your own reason for taking an early leave in our own words]. 

I can understand this will bring some inconvenience to our work, I am genuinely sorry for the inconvenience. I hope you will consider my matter and apologize to me for this.

Lastly, please accept my apology for delaying in joining. I hope this will not affect my job much.

For further queries, you can reach me anytime at [mention phone number] or directly through an email [mention email address].

Thanking you

Yours faithfully

[Name of the sender]

Letter Template: 6

Apology Letter for Delay in Joining

Apologize for delay in joining

Name of sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Apologize for delay in joining 

Respected sir/madam,

I [mention the name of the sender] working with [mention the name of the company] am writing this letter to ask for your apology for the mistake that I have committed. I really apologize sir/ma’am for delaying joining the office on [mention a date on which the sender was late to the office]. I know it was my fault and I also know that just because of my actions our company had to face the consequences and I am really sorry for that.

Actually when I was getting ready for the office, my [mention a reason why the sender got delayed in joining the office] and everything happened so fast it went out of my mind that I should have informed someone in the office that I will be late to work. But just because of my irresponsible behavior the company and the other employees had to face the consequences and I am really sorry for that. Due to this reason, I got late and couldn’t join the office on time. I am a very hardworking and focused person but just because of this situation I got delayed, I promise this won’t happen again. 

I eventually don’t make these types of mistakes but this time I didn’t know what to do. I hope after reading this letter you will understand my situation and you will forgive me. As I said before this is the last time this has happened and it won’t be happening again and even if something like this happens I will inform the office beforehand so that the company doesn’t have to face the consequences.

Thanking you

Yours faithfully,

[Name of the Sender]

Letter Template: 7

Apology Letter for Delay in Joining

[Name of sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Apologize for delay in joining 

Respected sir/madam,

I [mention the name of the sender] currently appointed in [mention the name of the hiring company] as the [mention the name of the post of the sender] under the [mention the name of a department] department. I am writing this letter to apologize for my actions. I am really sorry sir/ma’am for delaying to join the office on [mention a date on which the sender was late to join the office]. I know just because of my irresponsibility our company had to face the consequences and I apologize for the same. 

Actually just before I was going to get ready for my office, my [mention the name of the sender’s wife or child] fell in the bathroom and I had to rush to the hospital and see if there was any serious damage. I promise it was not intentional at all and all the things happened so fast that I totally forgot to inform the office that I would be late. But just because of my casualty and irresponsibility the company had to face the consequences.

Just because of this reason I couldn’t reach the office on time and got delayed. I can assure you that I am a very hardworking and focused person but just because of this reason I got delayed. I promise this is the first and last time and I won’t repeat it again. 

I promise not to make these kinds of mistakes but this time it was totally out of my hands and there was no way I could undo it. I hope you will understand my situation and you will forgive me. As I said before this is the last time and even if something like this happens I promise to inform the office beforehand so that the company doesn’t have to face the consequences.

Thanking you

Yours faithfully,

[Name of the Sender]

Letter Template: 8

Apology Letter for Delay in Joining

[Name of sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Apologies for Coming Late to Office

Respected sir/madam,

I am [mention the name of the sender] recently appointed by [mention the name of the company] as the [mention the name of the post of the sender] under [mention the name of a department] department and I am writing this letter to ask for your apology for my irresponsible action. I am really sorry sir/ma’am for getting delayed in joining the office on [mention a date on which the sender was late to join the office]. I agree that it was totally my fault. I know just because of my casualty our company had to face the problems and I am really sorry for that.

Actually when I was getting ready for the office, my [mention a reason why the sender got delayed to reach the office] and everything happened so fast it went out of my mind that I should have informed someone in the office that I will be late to join. But just because of my irresponsible behavior the company and the other employees had to face the consequences and I am really sorry for that. Due to this reason I couldn’t reach the office on time but I can assure you that I am a very hardworking and focused person but just because of my situation I got delayed to join and I promise this is the first and last time and I won’t repeat it again. 

As you know from my resume, I have been working with [mention the name of the company the sender previously used to work for] for such a long time that is from [mention the duration], I eventually don’t make these kinds of mistakes but this time it was totally out of my hands. I hope after reading this letter you will understand my situation and you will forgive me. As I said before this is the first and last time this has happened and it won’t happen again.

Thanking you

Yours faithfully,

[Name of the Sender]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Similar Posts:

• How to Write an Apology Letter: 14 Free Templates
• Apology Letter to Teacher: 18+ Templates
• Apology Letter for Quality Issue: 8 Templates
• Apology Letter to Boss: 15 Free Templates
• Apology Letter for Late Coming: 4 Free Templates
• 10+ Sample Apology Letter to Court for Driving Offence
• Letter of Apology for Bad Behavior: 10+ Templates
• Apology Letter for Delay in Delivery: 4 Free Templates
• Apology Letter for Incomplete Work: 10 Templates
• Apology Letter for Delay in Payment: 6 Templates