Apology Letter for Not Joining Company: 4 Templates (Free)

You may have one or two specific reasons for not joining the company. You must disclose them properly to the management in a polite way, This letter template has the required subject matter and the appropriate words that will help you to provide an explanation in a professional way for not joining the company.

Using empathetic and apologetic words you can convince the employer. This letter format will actually make your image better and more trustworthy in the eyes of the management.

How to Write an Email for Not Joining Company?

  • Be succinct. In your email, you don’t need to say much. Your communication should be kind, succinct, and to the point. It’s critical to remain professional, upbeat, lighthearted, and considerate.
  • Be considerate. There is no need to discuss your dissatisfaction with the job offer, the position, the boss, the firm, or any other negative critiques. Keep such sentiments to yourself since you could unexpectedly cross paths with this employer in the future.
  • You can use example emails as inspiration while creating a job rejection email message. Make sure your message is tailored to your personal and professional situations.
  • A professional welcome, as well as your gratitude and appreciation for the offer, should be included in addition to all of this.

How Do You Apologize for Not Joining a Company?

  • There should be no spelling or grammatical faults. Write, proofread and then re-read the letter before sending it to them.
  • Justify your decision not to join the firm. Use humble and kind words over here.
  • Ask for pardon from the manager of the office.
  • Please express your regret for any trouble this has given them.
  • The letter should be prepared in a formal and courteous tone.
  • Avoid veering from the letter’s core topic.
  • In addition to all of this, a professional greeting, as well as your gratitude and appreciation for the offer, should be included.
  • Thank them once more at the end of the letter for thinking you worthy of the opportunity.
  • To sign off on this letter, use a courteous concluding note.

How Do You Inform a Company You Are Not Joining?

  • You don’t have to feel bad about not joining a corporation. Do not be apologetic or circumvent the issue. Inform them that you have opted not to accept their offer. 
  • Thank you to everyone that interviewed you, and best wishes to them and their businesses for continuing success.
  • As soon as you have made your decision, notify the organization. Send an e-mail or letter to the HR manager at least 7-10 days before your start date. 
  • Because the employer may be relying on you to fill that role, providing prior notice will allow them to organize a backup or offer the same position to someone else.
  • It is OK to decline a job offer because you have accepted another. However, don’t make it personal by adding, “I must refuse your job offer since I’ve already accepted a better one.”
  • Please convey your apologies for any inconvenience this has caused them.
  • The letter should be written in a professional and respectful tone.
  • Avoid deviating from the letter’s main point.

Template: 1

Apology Letter for Not Joining Company

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Letter to Apologize for Not Joining the Company

Respected sir/madam,

This letter is to inform you that I [mention your name] have given an interview at [mention the name of the company or the organization] for the position of [mention the designation] and would like to apologize for not joining your company.

I got another opportunity to complete my further studies abroad, which has always been my dream. It was unfortunate that I got the admission confirmation letter after getting my joining letter from your company. [Give your own reason for taking an early leave in your own words]. 

I can understand this will bring some inconvenience to our work, I am genuinely sorry for the inconvenience. I hope you will consider my situation and apologize to me for this. Lastly, please accept my apology for not joining your company. If in future my completing my studies I get a chance to work here, I will surely join.

Once again, please do accept my apology. For further queries, you can reach me anytime at [mention phone number] or directly through an email [mention email address].

Thanking you

Yours faithfully

[Name of the sender]

apology letter for not joining company

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Template: 2

Apology Letter for Not Joining Company

(Mention the sender’s name)

(Mention Job Title)

(Mention Company name)

(Mention the Date)

To,

(Mention the recipient’s name)

(Mention the Job Title)

(Mention Organization’s name)

Subject: Apology Letter for Not Being Able to Join the Company

Dear (recipient’ name),

With extreme sadness, I am writing this letter to inform you that I will not be able to join [mention the name of the corporation] as I will be moving to [mention the location] soon. I sincerely apologize to you for the trouble made.

My father has a transferable government job, and he has been working with this organization for many years. I cannot ask him to leave his job, and this transfer cannot be stopped as he has to go. My mother and I have to adjust accordingly, and I do not have any option other than to leave this job as we will be shifting there for quite some time. 

I will never forget that you gave me my first opportunity to work in such a prominent corporation that has been successfully running the business in the past [mention the no. of years].

I will never forget the time when I first came inside the premises. I was spell-bounded by looking at the many pictures there on the soft board portraying the journey of your success and achievements. I have gone through immense efforts to secure this position and unfortunately, I have to leave even before I could get the chance to start.

I see it as my own biggest loss that I have to let this golden opportunity go, but I really hope that you will understand my problem. Please believe me; had there been any other alternative option, I would never have left this chance.

Once again, I am truly and extremely sorry for the inconvenience caused.

Thank you,

Yours sincerely,

Regards

apology letter for not joining company

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Template: 3

Apology Letter for Not Joining Company

(Mention the sender’s name)

(Mention Job Title)

(Mention Company name)

(Mention the Date)

To,

(Mention the recipient’s name)

(Mention the Job Title)

(Mention Organization’s name)

Subject: Apology Letter for Not Being Able to Join the Company

Dear (recipient’ name),

It is with true regret that I am writing this letter to let you know that I will not be able to join your prestigious company, [mention the name of the company] anymore as my parents have been unwell for quite some time and after it went to an extreme level recently, I had a consultation with our family physician and found out that both my parents are covid positive.

My immediate priority is to look after them as they are senior citizens aged above [mention a number]. They are suffering so badly that I am worrying that I might need to visit the hospital soon.

I am going through an extremely rough phase right now and joining any company in the current situation would take most of my time and right now, I am not in any situation to do that.

I really and sincerely regret the trouble caused to you but I know you will understand what kind of miserable situation I am in right now. I plan to look after my parents, devote all of my time to them, and nurse them back to good health soon.

If I ever find any other opportunity to serve you in the future, I promise not to disappoint you, provided I am given a chance to make up for this inconvenience.

I apologize once again.

Thank you,

Yours sincerely,

Regards

apology letter for not joining company

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 4

Apology Letter for Not Joining Company

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: Letter to Apologize for Not Joining the Company

Respected sir/madam,

I [mention the name of the sender] am writing this letter to apologize for not joining [mention the name of the hiring company]. I applied for the position of [mention the name of the job post] in our reputed company and I was very happy to get a chance to work with such a high profile company as a [mention the name of the post] but I am a really sorry sir/ma’am but I won’t be able to join your company.

Please understand that I literally wanted to have a job in [mention the name of the hiring company] and when I got one I was really very proud of myself. But I know it was my fault and I also know that just because of my actions [mention the name of the hiring company] had to face the consequences and I am really sorry for that.

The reason why I am not being able to join [mention the name of the hiring company] is nothing personal rather, I have got a chance to do my further studies in [mention the name of a very highly reputed university in another country] and I really want to go there and achieve my [mention the name of the degree]. I am really very sorry for the inconveniences caused due to my actions but I hope that you will understand my situation and forgive me.

As I said before I am very sorry for everything, if possible please forgive me and please understand that this was not personal or intentional at all. I believe that it was in my destiny to complete my studies from there. After completing my studies if I get the chance to work with your reputed company again I promise I won’t let it go that time. Thank you so much for being understanding.

Thanking you

Yours faithfully

[Name of the sender]

Apology Letter for Not Joining Company

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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