8+ Not Attending Interview Apology Letter Templates

Getting an interview at a place where you are looking forward to work is one of the most enthralling feats to achieve.

📞 Although you might be preparing for and excited to interview, sometimes unexpected events occur, and you might have to miss the interview. ➕

This points towards a call to cancel, and the most professional thing to do next would be to write an apology letter. ✍️

What to Write in an Apology Letter For Not Attending An Interview. 

When an unforeseen event occurs, calling for the need to cancel, the most dignified response is to write to the company and the interview administrator about the unfortunate incident.

At the heart of these apology letters are great honorific writing, which reflects dignity and sincerity. 💡

How do you write a letter expressing your unavailability in the right way? Keep reading to see the must-include elements of the letter. ✔️

  • Write the letter in a sober and polite tone. This means not being highly overwhelmed by what has happened but approaching it in a rational way and expressing your feelings in a formal sense. 🧠
  • Apologize in the very first half of the letter to set the foundation. Understanding that it is your mistake and being apologetic is a great beginning to the letter. 🙏
  • Write to create a respectable impression on the recruiters. This means professional language and dignified writing. 🎓
  • Mention your name and the details of the interview in an accurate sense. This is so the recruiters can track your application and details. 🈸
  • Appreciate the recruiters and the company for giving you the opportunity to interview. Express your thanks for their role in enabling a great opportunity that you unfortunately missed. This creates rapport. 🤝

How to Write an Apology Letter For Not Attending An Interview (Tips)

Here is a more structured breakdown of what to include in the letter and how to structure it so you can make the most of it. ✏️

Maintain tonality 

Maintain a somber and respectful tone throughout the letter. Ensure that you write it from a genuine place of sincerity and apology. Start the letter as formally as possible and write it with polite and honest words. 

Mention the required details 

Before you get to the apology, mention your name and other interview details that were provided by the company so that the organization can track your candidature and mark that you could not attend. This keeps them in the loop. 

The main crux 

The main crux of the letter is the apology. Apologize for the inconvenience that was caused. Outline the reason for your absence and take responsibility for missing the interview and the event that transpired. 

Request consideration 

Request the organization to consider your absence. Mention that you would appreciate them considering the circumstances that caused your absence. Ask for another chance and express the inconvenience caused. 

Follow up contact 

Mention that you would be open to being contacted by the organization in case they want to arrange a second meeting or chance to prove your competence. On the other hand, mention that you understand the regrettable inconvenience. 

Conclusion 

In conclusion, express your gratitude toward the organization for their kindness and support. At the same time, ask them to consider your request. Maintaining a grateful tone, in conclusion, shows your polite tone. A strong conclusion that maintains the tone of your letter is an important part of closing the letter. 

All of these make a great apology letter for an interview that you might have missed. Keep these tips in mind to craft a great letter! 

Template: 1

Not Attending Interview Apology Letter

(Mention your name)

(Mention your address)

(Mention your contact information)

(Date)

(Mention name of the Recipient)

(Mention address of the Recipient)

 (Contact Information of the Recipient)

Sub: Letter to Apologize for Not Attending Interview

Dear (Name of the Recipient)

I apologize for not attending the interview that occurred on the day of (mention the details of the interview). I sincerely apologize for the inconvenience it has caused you and your institution. The main reason for not attending the interview was (mention the problem in detail).

As I take full responsibility for the mistake from my side, I am assuring you that this mistake will not repeat itself again in the future. I regret the inconveniences you and your institution had to face for my absence.

I have included the related documents of the interview with this apology letter.

I would really appreciate this if you consider my problem and the circumstances which caused my absence. I hope you will give me another chance to prove myself and my qualities.

I am ready to receive the result of this mistake caused by me. If you have any say in this you can contact me at any time. I am always ready to be in touch with you. Hope you will consider my request and oblige me.

Thank you for your kindness and support like always,

Sincerely,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Not Attending Interview Apology Letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Not Attending Interview Apology Letter

(Mention your name)

(Mention your address)

(Mention your contact information)

(Date)

(Mention name of the Recipient)

(Mention address of the Recipient)

 (Contact Information of the Recipient)

Sub: Letter to Apologize for Not Attending Interview

Dear (Name of the Recipient)

I heartfully apologize for not being able to attend the scheduled interview (details of the interview). It was totally unintentional as (mention the reason for attending). I strongly apologize for the inconvenience you had to face while waiting for me to appear for the interview. I would love to take full responsibility for the mistake and promise not to repeat this again.

I will be highly obliged if you consider giving me another chance. I will eagerly be waiting for you to revert on this. 

I am attaching all documents to prove that the miss was unintentional.

Respectfully,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Not Attending Interview Apology Letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 3

Not Attending Interview Apology Letter

(Mention your address)

(Mention your contact information)

(Date)

(Mention name of the Recipient)

(Mention address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Apologize for Not Attending Interview

Dear (Name of the Recipient)

I [mention the name of the sender] would like to apologize for not being able to attend the interview. I am so sorry [mention the name of the recipient] for not attending the interview which held on [mention the date on which the interview took place] and I am really very sorry for all the inconveniences that you had to face because of me. The reason behind me not attending the interview was [mention a good reason why the sender could not attend the interview] and I hope after knowing the reason you can understand that there was no other option left for me.

I am willing to take full responsibility for the mistake from my side and I promise to never repeat this kind of mistake again in the future. I know that just because of me the company along with you had to face the consequences and I am really sorry for that. I hope you will understand my problem and understand why I was absent on such a big day. I have attached all kinds of important documents for the interview with this letter and I hope you will give it a read. Do give me a chance to prove myself and my qualities to you. 

I promise that if you consider giving me a chance, I will never let you or the company’s name go down. I will prove myself worthy and I promise that you will never regret giving me a second chance. I am mentioning my contact details here [mention the contacting details of the sender] if you have any kind of queries you can always contact me. 

Sincerely,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Not Attending Interview Apology Letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 4

Not Attending Interview Apology Letter

(Mention your address)

(Mention your contact information)

(Date)

(Mention name of the Recipient)

(Mention address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Apologize for Not Attending Interview

Dear (Name of the Recipient)

This letter is to inform you that I [mention the name of the sender] would like to apologize for not being able to attend the scheduled interview [mention the details of the interview]. I am so sorry [mention the name of the recipient] for not being able to attend the interview which was held on [mention the date on which the interview took place] and I am really very sorry for all the inconveniences that you had to face while waiting for me to be there. The reason behind this was [mention a good reason why the sender could not attend the interview] and I hope you will consider understanding my situation after knowing the reason. I would like to tell you that none of this was planned and it was totally unintentional.

I would like to take full responsibility for my mistake and I promise to never repeat this kind of mistake again in the future. I know that just because of my one mistake the company along with you had to face the consequences and be embarrassed in front of everyone and I am really sorry for that. I hope you will consider my situation and understand why I couldn’t attend the interview that day. I have attached all the required and important documents for the interview with this letter hoping you will give it a read. Do give me a chance to prove myself and my qualities to you. 

Do consider giving me a chance and I promise that if you consider giving me a chance, I will never let you or the company’s name go down. I am a very hard working and concentrated person and if I get a chance I will prove myself worthy and I promise that you will never regret giving me a chance. I am mentioning my contact details here [mention the contacting details of the sender] if you have any kind of queries you can always contact me. 

Sincerely,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 5

Not Attending Interview Apology Letter

(Mention your address)

(Mention your contact information)

(Date)

(Mention name of the Recipient)

(Mention address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Apologize for Not Attending Interview

Dear (Name of the Recipient)

I [mention the name of the sender] would like to apologize for not being able to attend the scheduled interview [mention the details of the interview]. I am so sorry [mention the name of the recipient] for not being able to attend the interview which was held on [mention the date on which the interview took place] and I am really very sorry for all the problems that you had to face while waiting for me to be there in the conference room on time. The reason why I couldn’t attend the interview was [mention a good reason why the sender could not attend the interview]. I am sorry sir/ma’am for committing this terrible mistake and I hope you will consider understanding my situation after knowing the reason.

As I have committed the mistake and even after knowing all the details about the interview I couldn’t attend the interview and caused you all the problems, I would like to take the full responsibility for my mistake and I promise no matter what I will never repeat this kind of mistake ever again in the future.

I know what I did was totally wrong and just because of me the company had to face the consequences and you had to be embarrassed in front of everyone and I apologise for that. I hope you will consider understand my situation and you should know that it was totally unintentional. Do you understand why I couldn’t attend the interview on time that day. I have attached all the required documents for the interview with this letter hoping you will give it a read. Do give me a chance to prove myself and my qualities to you. 

Please give me a chance and I promise that if you consider giving me a chance, I will never let you or the company’s name go down. I am a very hard working person and if I get a chance I will prove myself worthy to you and the company and I promise that you will never regret giving me a chance. I am mentioning my contact details here [mention the contacting details of the sender] if you have any kind of queries you can always contact me. 

Sincerely,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Similar Posts:

Was this article helpful?

Leave a Comment