Apology Letter for Late Submission: 4 Templates

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It isn’t rare to submit something late. Most of us have often been in a situation where we haven’t been able to submit something on time.

It could be because of something unexpected happening or a very tight schedule. ➕

In such a situation, it is helpful to write an apology letter to the recipient of the submission. While informing the receiving party of the mishap, it also outlines the writer as a proactive individual who is willing to take responsibility! 👍

What to Write in an Apology For A Late Submission Letter

One of the most important elements in a late submission letter is the tone. It should be genuine and informative. Honesty is the best policy in the case of a letter like this! To understand how to perfect a letter like this.

Here are some introductory tips and then a deep breakdown. 

A perfect mix of all these tips will ensure your letter is well received. It’s helpful to keep in mind that this is a letter to rectification. Thus the writing style is most important. 

  • Write a letter that outlines an apologetic tone. Acknowledge the reason for your late submission. 📝
  • Stay concise and write a crisp informative letter to communicate the reason for what has happened. ⌛
  • Write in formal language and language that is sincere. Request a kind acceptance of what has happened and a follow-up action. 👍
  • Ask the recipient to make sure to inform you of when to accept a fix for the delay. ⭐
  • Be honest and genuine and ensure transparency on the reason for the delay. Do not beat around the bush but stay to the point. 🎯

How to Write an Informative Apology Letter For A Late Submission (Tips)

Here are some detailed tips on how you can write an actionable apology letter. Follow these to write a well-formatted letter. 🔽

Follow these to write a solid, actionable letter. 

Introduce yourself

As you write the introductory salutation and the first paragraph of your letter, ensure that you introduce yourself. Include details about your name, designation, what you are writing the delay for, and the reason as well. Lay a good foundation. 

Talk about the situation

Ideally, the second paragraph should outline the details of why your submission was late and what happened in order to cause the delay. Request the recipient to understand the reason. Apologise and express that the delay is a disappointment from your side as well. 

Ask for a timeline

Once the situation has been explained, ask for an expected timeline that is agreeable to understand when you can resubmit what was not submitted earlier. Ask for slots that are convenient, and you could suggest some as well. 

Acknowledge your fault and be genuine

Keep in mind that the fault is on your end. The tone of the letter and the body should be genuine and apologetic. Express your active involvement in trying to rectify what happened as well. 

Contact details

Include details of where you can be contacted by the recipient so they can get in touch with you if they require more information on the following steps to be followed and any extra information they may require. This also shows an active effort on your part to hear back from them. 

Apt closing salutations 

End the letter with apt closing salutations and warm regards. Include your full name and contact details here as well. A strong closing salutation is a required element in a good letter. 

Template: 1

Apology Letter for Late Submission

(Mention your name)

(Mention your address)

(Mention your contact information)

(Date)

(Mention name of the Recipient)

(Mention address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Apologize for Late Submission

Dear (Name of the Recipient),

I am really sorry for the late in submission of the documents (mention the details of the documents). I sincerely apologize for the inconvenience my late submission has caused you. The main reason for the delay in the submission is (mention the problem in detail). While I take full responsibility for the delay, I assure you that I will not repeat my mistake again in the future. I regret the problems you and your organization had to face for my mistake.

I have included the problems in detail with this apology letter.

I would really appreciate this if you consider my circumstances which caused the delay in the submission time of the documents. I hope you will give me another chance to prove myself in the future.

I am ready to receive the punishment for this delay in submission. If you have any suggestions in this aspect, you can contact me. Hope you will consider my request and oblige me.

Thank you for your kindness and support like the previous years,

Sincerely,

(Hand-written Signature)

(Date)

(Notary or witness if required)

apology letter for late submission

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

Apology Letter for Being Late in Submission

(Mention your name)

(Mention your designation)

(Mention the name of the company)

(Mention your address)

(Mention your contact information)

(Date)

To,

(Mention name of the Recipient)

(Mention address of the Recipient)

 (Contact Information of the Recipient)

Sub: Apology Letter for Being Late in Submission

Dear (Name of the Recipient),

I want to offer my sincerest apology for the late submission of the documents (mention the details of the documents). I am really sorry for the inconvenience my negligence has caused you and your department (Mention the details). The actual reason for the late in submission procedure is (mention the problem in detail).

As I take full responsibility for this misconduct of mine, I am assuring you that, I will never repeat my mistake ever again in the future. I feel much regret for the problems you and your organization (mention the details) had to face for my mistake.

I have attached the related documents in detail with this apology letter.

I would really be grateful to you if you consider my circumstances which is the cause of the delay in the submission time of the documents. I hope you will grant me another chance to prove myself in the future.

I am ready to pay any penalty charges is required for this delay in submission. If you have any other suggestions in this aspect, you can contact me through (Mention the contact details). 

Hope you will oblige me by considering my request.

Thank you for your consideration and support like the previous years,

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

apology letter for late submission template

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

(Mention your name)

(Mention your designation)

(Mention the name of the company)

(Mention your address)

(Mention your contact information)

(Date)

To,

(Mention name of the Recipient)

(Mention address of the Recipient)

 (Contact Information of the Recipient)

Sub: Letter to Apologize for Late Submission

Dear (Name of the Recipient),

First of all, I want to sincerely apologize to you for the late submission of the documents related to (mention the details of the documents). I feel much sorry for the inconveniences my irresponsibility has caused you and your entire department (Mention the details) on (Mention the date). The actual cause of this delay in the submission process is my personal problem regarding (mention the problem in detail).

I can assure you by taking full responsibility for this misconduct on my part, I can promise you that I will never repeat my mistake ever again. I am really very sorry for the difficulties you and your organization (mention the details) faced for my mistake.

I have enclosed all the related documents in detail with this letter of apology.

I would really be indebted to you if you consider my critical situation, which is the cause of the late in submission time of the documents mentioned earlier. I hope you will offer me another chance to prove my words in the future.

I am ready to make amends if required for this delay in submission. If you have any other suggestions or questions in this aspect you can contact me at any time through (Mention the contact details). 

I hope that I will be obliged by you and my request will be granted.

Thank you for your support and kindness like the previous years,

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

late submission apology letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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