Annual Leave Request Letter Sample: 4 Templates

Letter Template: 1

Annual Leave Request Letter

Dear Mr. /Ms. [Recipient’s Name],

My name is [mention it] and I work for [mention the name of the department] at [mention the name of the company or organization]. I have been here for around [mention the number of years], offering my services. Today, this letter is framed by me to request annual leave.

I would like to tell you that from [mention the date] to [mention the date], I will not be there as I have my sister’s wedding to attend. She lives in [mention the name of the place] and I will be flying there. I have to see all the wedding preparations as she is my one and only baby sister. Moreover, my parents are too old to manage everything all by themselves.

Please note that I have already submitted all my work reports to [mention the name of the person] and he or she will be taking care of things in my place. I have seen to it that there is not much to do as I have handled a major chunk. The rest of the things will be managed by him or her and I have had a thorough discussion with him or her regarding all that needs to be done while I am absent.

I have taken due permission from higher authorities as well, and my leave request is approved. So, it is my sincere request to you to kindly grant this leave, so that I can look after my personal responsibilities without any stress.

Still, if you need me for any kind of emergency then I am always available at [mention your contact number]. You can call me anytime you want.

Thank you so much in advance. I will be rejoining my duties back from [mention the date]. Also, please find the attached leave application form with this mail.

Best regards,

[Mention your name]

Annual Leave Request Letter

Letter Template: 2

Annual Leave Request Letter

Dear Mr. /Ms. [Recipient’s Name],

I am [mention your name], a [mention the name of the department], [mention the position]. I have been dutifully serving [mention the name of the company or organization] for [mention the period of time]. This letter is written by me to request you to kindly grant me my annual leave.

I won’t be there for a total of [mention the number of days] as I will be traveling with my parents and my sister to [mention the name of the place]. We have long made this plan and I intend to take my parents over there as they hardly get a chance to go out of the country. Their [mention the number anniversary] is soon coming and this will be my gift to them. Together we will be celebrating it there. 

I would like to notify you that I have successfully taken care of all my responsibilities till now and have handed over to you, all the required work reports. In my absence, i.e. from [mention the date] to [mention the date], Mr. or Mrs. or Ms. [mention the name], the department senior, will be managing things.

I have made him or her aware of all the coming work plans. Since nothing major is scheduled at this time, there won’t be any issues I believe, but still, if you ever need me during this time period for any sort of emergency then feel free to contact me at [mention the contact no.], I will be there, offering you all the required information.

I will be back to work from [mention the date]. If you check my work records starting from the day I joined here, you will find that I have always performed well, so I am hoping with all my heart, that you will consider it favorably.

Thank you in advance.

Best regards,

[Mention your name]

Annual Leave Request Letter

Letter Template: 3

Annual Leave Request Letter

Dear Mr. /Ms. [Recipient’s Name],

This is [mention the name] from [mention the name of the department], working as a [mention the post] for the last [mention the number of years] in [mention the name of the organization or firm]. I am writing this letter to request you kindly approve my annual leave.

I have been sincerely serving in this company, doing my work dedicatedly and getting some major projects for the firm’s success. I have even got praised for my additional inputs at the last moment for our recent [mention the name of the project]. I have worked day and night and made sure that I make a significant contribution to the development of the firm. I have even pulled an all-nighter several times, without complaining and I am proud that I can do something for our organization ultimately.

I won’t be available from [mention the date] to [mention the date] as I am soon going to get married. I have dutifully handled and completed all my work and submitted the reports to you yesterday. No more key projects are left and the ones that need to be looked after now, can be managed easily I have asked [mention the name of the person] to fill in for me, till the time I come back.

All the details are given and some important discussions are done between me and him or her. Additionally, I have filled out the leave application form and attached it to this letter.

During this time period, if you need me for anything then you can dial [mention your personal number] and I will be there, offering the required information or guiding [mention the name of the person] over call. Alternatively, you can reach me at [mention your email ID].

Thank you for your consideration and I will be joining the office back from [mention the date].

Best regards,

[Mention your name]

Annual Leave Request Letter

Letter Template: 4

Annual Leave Request Letter

Dear Mr. /Ms. [Recipient’s Name],

It has been [mention the number of years], working at [mention the name of the firm or organization]. I am [mention your name], a [mention your post] from [mention the name of the office department]. I am writing this letter to request you kindly consider my annual leave.

From [mention the date] to [mention the date], I won’t be able to come to work as I am visiting my grandparents in [mention the name of the place]. Getting old, they have settled down there and I could rarely visit them. I have no one else to call ‘a family’, other than them. I have decided to utilize my annual leave and have planned a trip. I intend to check how they are doing and I want to spend some quality time with them as well. I have always been close to them in my childhood but growing up I could hardly get a chance to look after them the way I should.

I have worked hard and served this organization for a long time, always making sure that my best efforts lead it to more and more success. In the process, I have managed to make a significant contribution I believe. On countless occasions, I have been praised for my dedication and devotion to the company.

I have never taken many leaves, not until it’s absolutely required. My sole concentration all this while has been my professional commitments but now, I want to take some time out and look after people close to me.

Mr. or Ms. or Mrs. [mention the name of the person] will be handling everything in my absence. I have already taken care of our prime projects and now what’s left are the small ones which [mention the name of the person] can easily manage. Further, I have handed over all the details of the upcoming projects and have had a conversation regarding them with him or her.

My date of rejoining the firm is [mention it] and during my absence, if you need me for anything then you can connect with me at [mention the email ID] or [mention the contact no.].

Thank you,

Best regards,

[Mention your name]

Annual Leave Request Letter

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