Annual Day Invitation Letter: 4 Free Templates

We all have a special 🤍 corner for the annual day at school and college. It is a day that inculcates positive spirits in the student and marks the progress 🌟 of the educational institution yearly. 

As a working member in the office of a 🏫 school, you may have to write an annual day celebration letter. 

Read more as you scroll 📜 down to get a clear idea about the ways to compose this invitation letter. 

What to Write in an Annual Day Celebration Invitation Letter 

What are those writing elements to be ticked ✅ marked in this celebratory invitation letter? Follow these bullet points ⭕ to unravel the answer. 

  • Start the letter by sending a joyous 🤩 invitation to all the readers who will be receiving this letter. 
  • Cordially invite the people to be a part of the institution on the special occasion of the annual day ⛳ celebration. 
  • Mention the 📅 date, timing, and location of the annual day celebration accurately. Give the full address of the decided location.
  • Acknowledge the efforts 💪 of the students who will be participating in the annual day functions. 
  • Emphasis on the days of practice of the student and faculty of the institution that lies behind the program of the annual day celebration. 
  • Spread excitement 🥳 by giving a sneak peek into all those interesting events that will take place on the auspicious occasion. 
  • Emphasize the diverse 🌈 variety of events and functions that are planned for the parents to see. 
  • Mention the name of the chief guest 👩‍💼 who will be attending the celebration. Write a few good things about his or her reputation. 
  • Make sure to give appropriate details regarding the availability of 🥤 water, food, and other beverages in the place of celebration. 
  • In case the school is taking the responsibility of providing water bottles, beverages, and other food 🥪 packets, the guest mentions that as well. 
  • When these arrangements are not made by the school, notify the guest to carry their water 💧 bottles and other food items. 
  • Give a small brief about the proceedings of the day in sequence 🔢 and the estimated time when the celebration is supposed to mark the end. 
  • Write about the importance of the guest’s presence on this day and how it can encourage the students ⛹️ to put in more effort in the future. 
  • End the letter with a happy 😊 note on hoping to see the guests on the day of the celebration. 

How to Write an Annual Day Celebration Invitation Letter 

After you have understood the content of the letter, now it’s time 🕰️ to get tips on refining your letter with those essential peculiarities. 

Read through 👇

Joyous Invitation

Compose a joyous 🤗 Invitation for this special day of the year. Borderline your letter with joyful words and sink in a positive spirit throughout the letter. 

Touch of Celebration 

Celebration 🎊 is the theme of this invitation. Keeping this in mind, focus on the celebratory theme and reflect the same in the letter. 

Positive Tone 

Design the entire letter in a positive 🌻 tone and spread the feeling of excitement to the invitees through this invitation. 

Talk as a whole

Remember that you are conveying the invitation 🪅 of the annual day on behalf of the entire institution, so use the word we while you talk as a whole. 

Letter Template: 1

Annual Day Celebration Invitation Letter

To,

[Name of the recipient],

[Address],

[Date],

Sub: Letter of Invitation for Annual Day Celebration

Respected (Sir/Madam),

We are very happy to be able to send you this invitation for the Annual day celebration of our institution. The previously mentioned program will take place on (mention the date of the program). The time will be (mention the starting time) and the place will be our institution grounds.

Our loving students will perform various events and extra-curricular activities to display their talents and abilities, such as (mention some of the activities). We will start our event by welcoming our chief guest (mention the person) and listening to his words.

Our members will also participate in encouraging our young generation. We will also provide meals and beverages for our guests and members at this event.

We hope you will give us the privilege of encouraging our students through your glorious presence.

Thanking you,

Regards,

[Name of the sender],

[Designation],

[Institution name]

annual day celebration invitation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Annual Day Celebration Invitation Letter

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Address]
[City, State, ZIP]

Dear [Recipient’s Name],

We are delighted to invite you to join us for the annual day celebration of [Organization/Institution Name]. This special event is scheduled to take place on [Date] at [Time] at [Venue]. It is a wonderful occasion where we come together to commemorate the achievements and progress made by our [Organization/Institution].

The annual day celebration will be filled with joy, excitement, and cultural performances showcasing the talent and creativity of our students/staff/members. The program includes musical performances, dance routines, drama presentations, and much more. We have put in great effort to create a memorable evening for everyone attending, and we believe it will be an occasion to remember.

We would be honored to have your esteemed presence at this event. Your support and encouragement mean a lot to us, and we would love to share this special day with you. Your presence will inspire and motivate our students/staff/members to continue their pursuit of excellence.

Please find enclosed the event details and an entry pass for your convenience. Kindly RSVP by [RSVP Date] to confirm your attendance. Should you have any queries or require additional information, please do not hesitate to contact us at [Phone Number/Email Address].

We sincerely hope that you will be able to join us on this memorable day. Your presence will make a significant difference and contribute to the success of the event. We look forward to welcoming you and sharing the joy of our annual day celebration.

Warm regards,

[Your Name]
[Designation/Role]
[Organization/Institution Name]

Letter Template: 3

Annual Day Celebration Invitation Letter

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Address]
[City, State, ZIP]

Dear [Recipient’s Name],

We are thrilled to extend our warmest invitation to you for the annual day celebration of [Organization/Institution Name]. The event is scheduled to be held on [Date] at [Time] at [Venue]. It promises to be an evening filled with entertainment, appreciation, and togetherness.

The annual day celebration holds great significance for us as it provides an opportunity to reflect upon the achievements and milestones accomplished throughout the year. It is a time when our [Organization/Institution] community comes together to celebrate the collective efforts and dedication of our students/staff/members.

The program for the evening encompasses a range of captivating performances, including music, dance, drama, and much more. The participants have put their heart and soul into their performances, and we are confident that they will leave you enthralled and inspired.

Your presence at this event would be an honor for us. Your support and encouragement have always played a pivotal role in our journey, and we would be grateful to have you join us on this special day. Your presence will motivate and inspire our students/staff/members to strive for even greater heights of excellence.

Enclosed, you will find detailed information about the event and an entry pass for your convenience. We kindly request you to respond by [RSVP Date] to confirm your attendance. If you have any questions or require further details, please feel free to contact us at [Phone Number/Email Address].

We sincerely hope that you will be able to grace us with your presence on this joyous occasion. Your attendance will make a significant difference and contribute to the success of the event. We eagerly anticipate the pleasure of welcoming you and sharing the excitement of our annual day celebration.

Warm regards,

[Your Name]

Similar Posts:

Was this article helpful?

Leave a Comment