Someone Leaving Announcement Letter Template

This letter template will help you to announce the farewell of your fellow colleague or subordinate in the company. You need to write in an official manner about the candidate who will be leaving the company.

There is a need to mention the date of his departure. You should also share about the qualities and contributions of the candidate that has brought positive results for the company. You must also mention the plan of celebrating the farewell party. 

Letter Template: 1

(Your name)

(Your address)

(Your contact information)


(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Announce Someone Leaving

Dear (Name of the Recipient),

We, on behalf of our company (mention the name of the organization), would like to inform all of you that one of the very hard-working employees (mention the name of the person) of our organization has decided to leave our organization on the date of (mention the date of the leave). The reason for his leave is (mention the reason in detail).

The farewell party to thank our previous employee will be held on (mention the date) at (mention the location) for his long time dedication towards our company. We are grateful enough for his loyalty, hard labor, and pure enthusiasm to complete every project. He had been an integral part of our company. We all wish him every success and all the best for his future ahead.

You can also bring any two other family members with you to celebrate this event.

If you want to know any other details regarding this you can contact our contact person (mention the details).

Hope you will be very happy and help us to complete this process with success.

Thank you very much as always,


(Hand-written Signature)


(Notary or witness if required)

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