A job change 🔀 announcement letter is an official announcement letter that is circulated in the office 💼 to inform the change in job designation of an employee.
It is generally written by the employer to inform the rest of the colleagues regarding this change.
Suppose you are writing this letter format for the first time; no ❎ worries. This guide will help you to solve every query regarding the job change announcement letter 📨 in a hassle-free manner.
What to Write in a Job Change Announcement Letter
The above-mentioned question ❓ can confuse you throughout the letter-writing process. Just make sure to add all the contents given in the bullet points below and feel carefree about the rest.
- Take a direct start by writing 📝 your name and why you are writing this letter. You should mention your full name with your job designation in the company.
- Announce the job 👨💼 change of the employee. As you make the announcement, you should write the full name of the employee and his place of designation in the office.
- Write the name of the new 🆕 company where he or she will be joining. You can mention their job designation in the place of new 🏤 employment.
- A job change can also indicate 👉 promotion of an employee to another position in the same company. In this case, the following details in the same format must be specified.
- Mention the name 🪪 of the employee who will be taking over the vacancy. This way, the letter will distribute the information both ways.
- Write the date 📅 on which the company will be bidding its farewell.
- As you have made the 📢 announcement, show your support in the same. Make remarkable best wishes toward the employee.
- You can add up other words of encouragement ☀️ and remarks on the years for which the employee and the company have shared the bond.
- End the letter with good luck 🤞 on future proceedings.
How to Write a Job Change Announcement Letter (Tips)
How to structure your letter? Well, these tips will assist you in shaping your letter to the best. What is stopping you? Stop your chain of confusion and scroll down 👎
Stay clear of negativity
Not at any point in the ✉️ letter should you show a negative attitude toward the announcement about the job change. Therefore, keep in mind to stay clear of negativity while writing.
Words of encouragement
You must touch up your letter with words of encouragement 💞 and support. As you make the announcement, you should encourage the employee in his future growth in his career.
Exact details
A job announcement letter involves numerous information regarding past as well as future employment. You must be keen 🤓 on writing these details exactly.
Show your support
Make sure to attach your support 🤝💯 as you declare the announcement about the job change. Healthy bonds in the workplace always go a long way 🛣️ in the career.
Template: 1
Job Change Announcement Letter
Hi all,
I am [Mention your name], [Mention your designation] at [Mention your company name], very pleased to announce that [Mention name of the Employee] is moving to [Mention New position of the employee] from [Mention old position of the employee].
In the past [Mention the working years of the employee], [Mention the name of the employee] has achieved great things in [Mention details about the employee’s previous team] helping us [Mention support and help of the employee what he/she did earlier with his/her previous team]. Now, he/she will bring his/her knowledge and experience to [Mention the details about the new responsibilities and duties of the employee for this new position].
[Mention name of the employee], did [Mention the details about his/her achievement during the previous position] for our company earlier. We have higher expectations of him/her with his/her new position.
Please join me us congratulating [Mention name of the employee] and wishing him/her the best of luck in his/her new role.
Sincerely,
[Mention your name]
[Mention your designation]
[Mention your contact details]
[Your signature]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 2
Job Change Announcement Letter
To,
[Mention full name of the recipient]
[Mention designation of the recipient]
Subject – Letter to announce the change of position
Dear [mention the full name of the recipient]
This letter informs you that you have been promoted to [mention the name of the position], and you will be required to join your new position on [mention the relevant date].
Your work ethic and performance have led to this day, and we hope you will continue to do the same and keep scaling newer heights.
Your dedication and determination toward the job have contributed massively to the growth and development of the entire company. That is why the board members have decided to repay your tremendous and outstanding contribution to the company since the day of joining.
Your performance has not resulted in better revenue for the company but has also established the standard against which all other employees can be measured.
The company is extremely proud to have an employee like you, and we wish that you continue performing with the same enthusiasm and vigor you have shown up to.
Sincerely,
[Mention full name of the person]
[Mention designation of the person]
[Mention the contact details of the person]
[Mention signature of the person]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 3
Job Change Announcement Letter
To,
[Mention full name of the recipient]
[Mention designation of the recipient]
Subject – Letter to announce the change of position
Dear [mention the full name of the recipient]
You are now being informed that you have been promoted to [mention the name of the position].
The company has decided to promote you because of your professionalism towards your work and complete focus on your own performance, which has resulted in improving the company’s business.
Your disciplined mindset has had a significant impact on the performance of other employees as well, which is very beneficial for the company.
The overtime you have devoted to the company has contributed massively towards the company’s overall improvement.
You are further invited to attend the success party organized at [mention name of the place] on [mention the relevant date] to celebrate the company’s achievement in which you have played a major part.
We hope that you continue working with the company in the foreseeable future and benefit both of us with your work.
See you in your new office. All the best.
Sincerely,
[Mention full name of the person]
[Mention designation of the person]
[Mention the contact details of the person]
[Mention signature of the person]
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 4
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to Announce Job Change
Dear (Name of the Recipient),
I, (mention the name of the person), as a member of our company ( mention the name of the company) am writing this letter to announce that our employee Mr (mention the name of the person) is going to change his job from (mention the previous post) to (mention the new post) according to our company member’s decision. This will take effect from the day of (mention the date).
In his absence in the previous post, the work will be done by the other reliable employee Miss (mention the person’s name). She is also a very hard-working and reliable person of our company. She can support and guide you very well, like our previous employee.
Hope you will support us in this decision. We are willing to help you as always. You are welcome to contact us at any time.
Hope you will allow us to serve you as always.
Thank you very much for your support.
Sincerely,
(Hand-written Signature)
(Date)
(Notary or witness if required)
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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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