Employee Termination Announcement Letter Template

Using this letter template, you can announce the termination of the employee from the specific post and you should also inform about when he will be leaving the company. You need to also justify the cause of termination of the candidate.

It can be related to poor performance or violation of rules. You need to specify that and provided you can also mention how he has been good in the past and now the company cannot afford to maintain him. 

Letter Template: 1

(Your name)

(Your address)

(Your contact information)


(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Announce Employee termination

Dear (Name of the Recipient),

We, on behalf of our company, are writing this letter to announce that our company (mention the name of the company) has decided to terminate our employee Mr (mention the name of the person) from the post of (mention the post) from the day of (mention the date of the change) due to (mention the details). Though previously he was good in his job, now he is giving many bad times to our organization.

We was working at our department of (mention the details) for (mention details) years. But violation of our institution’s rules and regulations, you have caused great harm to our company.

Therefore we were forced to take this decision. We are really sorry for this.

We hope you will help us with all your might to do well in the future.

If you want to know any other details regarding this you can contact our contact person (mention the details).

Hope you will be very happy and help us to complete this process with success.

Thank you very much for your understanding,


(Hand-written Signature)


(Notary or witness if required)

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