Administrative Specialist Resume Example: 4 Templates

An administrative specialist takes on different roles in an organization to make sure of effective daily operations. Such an individual handles office equipment and supplies, manages the payroll and personnel problems, communicates with and greets the clients, and performs general performing activities.

Planning to become an administrative specialist but clueless about how to start finding jobs? By referring to these resume samples given below, you can frame yours smoothly and will be able to create a strong impact on the minds of the HR managers.

Resume Template: 1

Administrative Specialist Resume

Richard D. Harding

Laguna Beach, Los Angeles

(123) 4567890

[email protected]


Summary

A hardworking, focused, and tenacious person with profound knowledge in office administration, aiming to make it big in life with the help of top-notch skills, and growing successfully in the administration field.


Experience

Company A, administrative specialist

  • Handled the office supplies and equipment and ordered new supplies and equipment as required
  • Made sure that the meeting spaces were properly requisitioned ahead of the schedule
  • Handled and prepared the meeting schedules for different departments
  • Actively participated in office management that included handling the general clerical activities

Company B, administrative specialist

  • Represented the senior-level officials or the department managers in the meetings that included taking recordings and notes as required
  • Conferred with the HR department to offer help with personnel databases, payroll, and other tasks
  • Offered help to the accounting department to handle the receipts, payments, and invoices
  • Worked in absolute harmony with the other departments to help solve the clerical problems

Company C, administrative specialist

  • Sorted and prepared the meeting schedules for different departments
  • Played an active role in the office management duties that included handling the general clerical activities
  • Prepared and maintained the reports and documents of the corporation
  • Booked the meeting rooms, prepared the meeting agenda, and scheduled the meetings
  • Took messages and answered and routed phone calls as and when required

Education

Associate’s degree in office administration from Florida State University


Certifications

Certified administrative professional


Skills

  • I am capable of creating organizational systems that others can easily use and I am highly organized
  • I am extremely self-motivated when handling the communication channels
  • I have dependable verbal and written communication skills
  • I can handle multiple requests from different departments and individuals

Resume Template: 2

Administrative Specialist Resume

Richard D. Harding

Laguna Beach, Los Angeles

(123) 4567890

[email protected]


Summary

A devoted working professional and proven leader coming with over [mention the time period] experience in the field who wishes to grow more in this career with the help of exceptional instruction, communication, administrative leadership, and communication skills.


Experience

Company A, administrative specialist

  • Made travel arrangements that included hotel and airline reservations for the employees
  • Managed the outgoing and the incoming mails
  • Organized the team meetings, client meetings, trainings, and events as required
  • Monitored and handled the expenses within the given budget

Company B, administrative specialist

  • Offered documentation and operations support for the managers
  • Reviewed and approved the different expense reports successfully
  • Handled the calendar of the senior managers on a day-to-day basis
  • Determined the administrative problems and resolved them for smooth office preparations

Company C, administrative specialist

  • Coordinated the administration tasks involved in the termination processes, performance evaluation, and employee recruitment
  • Offered support in preparing the brochures, reports, and project documents
  • Monitored the service calls and dispatched them accordingly
  • Reviewed and revised the work order for the administrative team on a regular basis

Education

Associate’s degree in office administration from Florida State University


Certifications

Certified administrative professional


Skills

  • I am well-acquainted with various office equipment such as copy machines, fax, and modern call systems
  • I know how to make use of the business email services like Microsoft Outlook
  • I have an in-depth knowledge of MS Suite.
  • I am a multi-tasker with the ability to juggle different responsibilities at the same time

Resume Template: 3

Administrative Specialist Resume

Richard D. Harding

Laguna Beach, Los Angeles

(123) 4567890

[email protected]


Summary

A focused, detail-oriented, adaptable, resourceful, and energetic working professional who is looking to secure a long-term post in a reputable corporation with the help of the obtained skills and [mention the time period] administrative experience. 


Experience

Company A, administrative specialist

  • Associated with the outside agencies as well as the inside staff for regular administrative operations
  • Oversaw the execution of office policies and systems by keeping a close watch on the project timelines
  • Daily reviewed the procedures and policies and made recommendations for modifications to improve the office administration and services
  • Suggested procedures for process improvement

Company B, administrative specialist

  • Responded to inquiries, conducted annual updates, and revised the procedures and policies as directed
  • Handled the administrative support of a complex and large organization
  • Maintained records for exact documentation and internal audits on work performed within the departmental rules
  • Offered technical help to all the staff and departments in order to make sure that their requirements are met or have been exceeded by a dependable level of service

Company C, administrative specialist

  • Ensured compliance with the procedures and policies of the organization and other applicable regulations or laws including but not limited to federal government regulations and administrative procedures
  • Offered support in other areas such as IT support whenever needed
  • Helped with different tasks and projects assigned by the management within the department
  • Helped in the planning, execution, and evaluation of personnel programs

Education

Associate’s degree in office administration from Florida State University


Certifications

Certified administrative professional


Skills

  • I can work independently to maintain the confidentiality of sensitive information.
  • I have excellent written and verbal communication skills
  • I can work on multiple projects simultaneously
  • I have exceptional organizational skills to rely on.

Resume Template: 4

Administrative Specialist Resume

Richard D. Harding

Laguna Beach, Los Angeles

(123) 4567890

[email protected]


Summary

A responsible, positive, and sincere individual coming with over [mention the number of years] experience as an administrative specialist. My aim is to achieve a post that will fully utilize my acquired abilities and will help me to add value to the company.


Experience

Company A, administrative specialist

  • Offered authoritative guidance to peers and management on the application of relevant personnel regulations and laws
  • Reviewed, analyzed, and assessed the administrative functions
  • Suggested revised or new procedures and processes to the workflow
  • Coordinated the meetings that, included recognizing and alerting the attendees of the development of the agendas and the reason for the meeting

Company B, administrative specialist

  • Made sure that concise and accurate reports are presented to the higher management as requested and in a timely fashion
  • Researched and analyzed the case histories offered preliminary observations
  • Planned and sorted the workload to make sure of expeditious management of the priority activities
  • Finished the invoice verification, payment, coding, and reconciliation procedures

Company C, administrative specialist

  • Researched, collected, and sorted the data used to prepare reports
  • Developed detailed reports on a semi-annual, quarterly, monthly, and daily basis
  • Compiled and organized the statistical information 
  • Helped in researching topics and collecting information to offer the clients for meetings and presentations

Education

Associate’s degree in office administration from Florida State University


Certifications

Certified administrative professional


Skills

  • I have dependable customer service and communication skills
  • I have basic accounting skills
  • I possess excellent knowledge of office equipment
  • I can finish multiple jobs on time

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