Addressing a Cover Letter: 4 Templates and Emails

If you are worried about composing content for ‘addressing a cover letter’, we are here to help you. Here you will find several templates for this. Just copy and paste them and make sure to customize them by putting your personal details.

Letter Template: 1

Addressing a Cover Letter

[ your name]

[ your address]

[ your contact information]

[ date]

[ recipient’s name]

[ recipient’s address]

[ recipient’s contact information]

Dear [ mention the name of candidate],

I am writing this letter to respond to the cover letter send by you for the post of [mention the position] in [mention the name of the company]. I have gone through your cover letter that you have sent me on [mention the date] to apply for the post of [mention the position] in [mention the company name]. I am [mention your name] and I belong to the HR department and I am holding the position of HR manager. 

As the current hiring is going on for the post of [mention the position] in our company, we are still in the process of viewing several applications for this respective post. 

I have viewed your cover letter and also your resume and discovered your interest to apply for the position of [mention the position]. I would like to confirm that you have an experience of [mention the experience] in the field of [ mention the field]. It is quite commendable. 

I find that you are quite knowledgeable and have been able to meet the challenges with effective communication and leadership skills. You have conducted successful foreign tours in [mention the names of the countries] on behalf of your company and that is quite appreciating.

You have been able to earn the best employee of the year in your present company.  In your profile, you have also mentioned that you have gone the extra mile in assisting your clients. You also mentioned that you are always regular and punctual at your work and have a collaborative attitude.  

I have found your educational qualification match our requirements for the post of [ mention the position]. As mentioned in your resume and cover letter, you had completed your bachelor’s degree in [ mention the stream ] in [ mention the specialization] from the University of [ mention the university]. 

Considering your resume and cover letter for the respective post, I am in the process of discussing with the higher authorities and I will let you further about the hiring process and interview call through[ mention the contact number] or [ mention your email id]. 

Thanks and Regards,

{mention your name] 

Letter Template: 2

Addressing a Cover Letter

[ your name]

[ your address]

[ your contact information]

[ date]

[ recipient’s name]

[ recipient’s address]

[ recipient’s contact information]

Dear [ mention the name of the candidate],

In response to your cover letter and resume that you have sent on [mention the date] for showing your interest to work in the position of [mention the position] in [mention the company name], I am indeed looking forward to getting in touch with you. 

My name is [mention your name] and I am the HR manager and I am responsible for doing the recruitment and employee screening in [mention the company name]. It has been nearly [mention your employment period] years for me in [mention company name] by executing responsibilities of HR.

I am in the process of viewing your cover letter and curriculum vitae that you have sent me. According to the requirements mentioned in the [job portal] by our company, we do find that you are professionally eligible for the position of [mention the position] in our company.  You have revealed that you have worked in [mention the previous company name] for nearly [mention the experience period] years in the position of [mention the position].

 Prior to that, you worked in [mention the first previous company name] for a period of [mention the experience period] years. It is really applaudable to find that in every company you have worked for, you have been able to meet the target and achieve success.  Initially, you had started your career as an intern and after that, you had promoted as [mention designation] in [mention the previous company name]. 

You had been leading a team of 20 members and also coordinated with the managers and directors on a regular basis.   

You had finished your graduation in the year of [ mention the year] from the University of [ mention the university name]. I have observed that you have an excellent academic record. 

I am in discussion with my team members and also the production team, to consider your profile. I am also in process of verifying the rest of the details that you have mentioned in your cover letter and that is related to your achievements and career goals. 

I will get in touch with you as soon as possible and call you for the interview.  For any query, you can contact me on [ mention the contact number ] or mail me at [ mention email id].

Thanking You,

Yours Faithfully,

 [ mention your name]

Letter Template: 3

Addressing a Cover Letter

[ your name]

[ your address]

[ your contact information]

[ date]

[ recipient’s name]

[ recipient’s address]

[ recipient’s contact information]

Dear [mention your candidate’s name],

As you have sent me the cover letter and resume to apply for the post of [ mention the position] in [ mention the company name] , it has actually struck my interest and I do believe that you will be absolutely suitable for this post. 

 I would like to introduce myself as I am taking the responsibility of hiring the desirable candidates for the respective positions. I am [mention your name ] and I am heading the HR team in this organization for the last [mention years] years.  As I have been viewing your profile for the post that you have applied for, your career growth has already taken a turning point. Right now, you are at the peak of your career. 

As per your professional experience in your field of [ mention the field], I can understand that you have been delivering services quite passionately. In the initial stage, you had already made up your mind to work in [ mention the field] and you got exactly what you had wanted in your life. 

I can very well understand that you are among the fortunate few who really get their dream job. You had indeed proven your skills by joining the team of [ mention the supervisor name ] in [ mention the previous company name].  

You had got a quick leap in your career in the same company as a [ mention new designation] and after that, there had no looking back.  After that you had got to show your true skills as a [ mention the new designation] in the sister concern of mention the previous company name]. it was [ mention the sister concern name]. 

For a sincere, intelligent, and hardworking person like you, it had not been that difficult to get the success that you had actually wanted. 

I also find that you do have a master’s degree in [ mention specialization ] from the University of [ mention the university name] and earned a bachelor’s degree before that from the same university. 

I am finding your profile highly promising and capable to contribute efficiently in our company. I have sent your cover letter and resume to a higher level for verification and consideration. I will get back to you soon with a positive response for sure through [ mention contact number] or [ mention email id]. 

Thanking You,

Faithfully Yours,

[ mention your name]

Letter Template: 4

Addressing a Cover Letter

[ your name]

[ your address]

[ your contact information]

[ date]

[ recipient’s name]

[ recipient’s address]

[ recipient’s contact information]

Dear [ mention your candidate’s name],

As I observe your cover letter and curriculum vitae that you have sent on [mention date] in which you mentioned your interest to work for [mention the company name] in the role of [mention the position], I can make out that you are keen to join our reputed company. I do appreciate you for showing your interest to contribute in our company and attaining your respective career growth. 

In response to your job interest in our company, I would like to introduce myself. My name is [mention your name] and I am the one on the recruiting panel and responsible for evaluating and screening the candidates that they have applied for.

You might also know about the fact that [mention the company name] is [mention the years] years old company and we have our registered offices in every state of US, we are in a process of hiring for the candidates to work in the offices located in the different states of US. 

As I have viewed your profile and found that you have already worked in different locations of the US. I do believe that it will not be any problem for you if you are given a chance to relocate as per our requirements.  

You already have an experience of [mention the years] years in [mention the field] which is highly commendable. I do believe that you would not face any difficulty in working in the same profile with the least supervision. As per the information in the cover letter and resume, your last job had been in [mention previous company name]. 

I do find that you have earned a bachelor’s degree in [mention specialization subject from the University of [Mention the university name]. You had been among the top 5 in your batch and that shows that you are quite knowledgeable, wise, intelligent, and hard-working. 

I have forwarded your application for the post of [mention the position] to the higher authority. We are in the process of shortlisting your profile and calling you as soon as possible. You can get in touch with us on [mention contact number] or mail us at [ mention email id]. 

Thanking you,

Yours Sincerely

[Mention your name]

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