Flexible Working Request Decline Letter Template

Sometimes employees or workers want some flexibility in their working schedule but sometimes due to some unavoidable reason their request can’t be accepted. In this situation as an authority member, you must have to inform them in advance about this declination of flexible working requests.

Now it’s important or challenging to write a letter with some effective words to inform them. Now we are here to help you in this situation by providing some sample letters regarding this topic.

Letter Template: 1

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to] 

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

The company had recently reviewed your application concerning the request for a flexible working shift.

You have been a loyal employee to this organization in the past [ insert the number of years since the employee has joined the organization], and we appreciate the dedication and hard work you have put forth into the well-being of this organization.

We understand that the current shift you’re working on is hard for you. 

The Department you belong to, which is the Department of [ insert the concerned department of the organization] receives its maximum demand during the current time you’re working on. A change in these timings would hugely affect the demand for this department.

Unfortunately, due to this reason, we regret to inform you that we will not be able to process your request for a change in your current work shift.

We assure you that the company will be taking this matter into serious consideration and take measures to find a solution for the same.

For further queries regarding this, please contact the concerned authorities. We appreciate your cooperation.

Thank You.

Best Regards,

[ Insert the Full Name of the Sender]

[ Insert the Designation], [ Insert the Name of the Organization]

[ Insert the Contact Details]

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